Administration Officer, Finance (Identified)

Administration Officer, Finance (Identified)

Full Time | 12 months Fixed Term

Based in Cairns

Salary: Wuchopperen Health Service Limited Enterprise Agreement (2023)

Administrative Grade 3

$66,737.65 – $71,167.46 per annum

Wuchopperen Health Service

‘A culturally dynamic community where everyone thrives in health and wellbeing’.

Wuchopperen is a Community Controlled Aboriginal Health Organisation providing holistic health care services to the Aboriginal and Torres Strait Islander people of Cairns.

Benefits of working with Wuchopperen:

We provide a positive work culture and a diverse and inclusive environment. Our people matter to us, and we are committed to supporting them:

• Competitive Salary + 12% Super + Salary Sacrifice (up to $15,899 for tax free benefits and $2,650 p/a for entertainment benefits).
• 5 weeks annual leave and 15 days personal leave pro rata.
• Commitment to professional development.
• EAP for employees and family members.

About the role:

The Administrative Officer, Finance is responsible for providing quality administrative and clerical support to the Finance function and serves as the first point of contact for staff requiring assistance from Finance and Fleet enquiries.

The Administration Officer, Finance is supervised by the Finance Manager and has no supervisory responsibilities.

This position works closely with other members of the finance team and maintains regular contact with other program staff to ensure effective outcomes for clients.

Key responsibilities:

1. Monitor the Finance function email inboxes and respond to, action requests, or appropriately escalate enquiries in a timely manner.
2. Be responsible for accurate and timely administration of the organisation’s petty cash and client brokerage voucher system, including the issuing of funds, maintaining records, processing transactions, and preparing reconciliations for review.
3. Assist Senior Payroll and Finance Officer in the coordination of the fleet function as directed, including assisting with fleet vehicle bookings and enquiries, onboarding new staff to systems and processes, coordinating vehicle cleans, maintaining car packs and daily inspections of the fleet station and vehicles.
4. Coordinate corporate travel arrangements for staff, including booking flights, accommodation and transport, preparing travel documentation, and processing travel allowance documentation in accordance with organisational procedures.
5. Maintain office and storeroom supplies, including monitoring stock levels, undertaking stock takes, ordering supplies, receiving deliveries and ensuring storage areas remain organised and adequately stocked.
6. Provide administrative and clerical support to the Finance team, including maintaining electronic and physical records, scanning, filing and uploading saved documents.
7. Assist the Finance team with routine financial administration activities, including data entry, transaction processing, maintaining supporting documentation and undertaking other administrative tasks as directed.
8. Carry out projects and tasks under the supervision and guidance of more senior members of the Finance team.
9. Gather and record statistical data relevant to measuring performance against agreed indicators and participate in review and evaluation activities.
10. Participate in organisational and community activities to advance the health and wellbeing of Aboriginal and Torres Strait Islander people.
11. Work within Wuchopperen’s Policies and Procedures including the Staff Code of Conduct and the Work Health and Safety requirements and contribute to continuous improvement processes to ensure compliance with relevant standards and safe, effective service delivery.
12. Other duties as required, within your skills, experience and capacity.

Core Capabilities:

Assessment of merit for this role will be based on the knowledge, skills and experience, potential for development and personal qualities. The competencies listed below are considered to the most critical for success in this role.

For applicants to be successful in this role, they should demonstrate:

• Proficiency in or willingness to learn the use of Microsoft Office Suite, especially Word, Excel and Outlook.
• Knowledge and understanding of Aboriginal and Torres Strait Islander societies and cultures from an historical and contemporary perspective, including the ability to communicate effectively and sensitively with Aboriginal and Torres Strait Islander people.
• Good organisational, time management and attention to detail skills, with the ability to prioritise tasks, meet deadlines and maintain a high level of accuracy.
• Extensively developed interpersonal and communication skills including the ability to liaise with a range of stakeholders as well as effectively advocate for Aboriginal and Torres Strait Islander people.
• Demonstrated ability to work independently and in a multi-disciplinary team environment, prioritise and meet deadlines, deal with matters of a sensitive and confidential nature.
• Demonstrated ability to meet and work within the core values and behaviours of Wuchopperen.

Qualifications and experience:

• Experience in a similar role highly regarded
• Proficiency in or willingness to learn the use of Microsoft Office Suite, especially Word, Excel and Outlook.

Requirements:

• Hold a current Blue Card (for suitability to work with children and young people).
• Proof of qualifications is required to be provided prior to the commencement of duty.
• Possess a current driver’s licence.
• A commitment to adhere to Wuchopperen’s policies and procedures.

Applicants who do not address these requirements, will not be considered for shortlisting.

Note: Revised legislation requires applicants to hold a blue card prior to commencement. Refer to Qld Government’s Blue Card Services website for more information.

How to apply:

To be eligible for interview, applicants must submit a cover letter (no more than two pages), addressing the Core Capabilities and an up-to-date Resume including two referees and complete the screening questions provided from Employment Hero.

For more information contact Sarah, Finance Manager on 07 4080 1047

The above is an Identified position. It is a genuine occupational requirement that an Identified position be filled by an Aboriginal or Torres Strait Islander person, as permitted by and arguable under section 25, 104 and 105 of the Queensland Anti-Discrimination Act (1991).

Wuchopperen is a Child Safe Organisation and the safety and wellbeing of children is of utmost importance.

Closing date for applications: 5pm on Monday July 20th 2026