Job title: Administrator
Salary: £25k to £27K (Dependent upon experience)
Type of Contract: Permanent
Hours: 9.00am to 17:00pm, Monday to Friday
Location: Southampton (office based), with occasional working in our Dorset office. There could be the need to travel to our other regions on a rare occasion for events. (PBS4 operates in Hampshire, Dorset, Berkshire, Oxfordshire, Somerset and the Isle Of Wight)
**Driver Essential as office is not easily accessible via public transport**
About the role:
Your responsibility as an Administrator is to support the Office Manager in ensuring all administrative tasks are complete in line with the requirements from the various teams across the organisation, including but not limited to our clinical, operations and training teams.
Duties will involve:
• Answering the phones/door
• Meeting and greeting the people we support, guests, family members, commissioners, delivery
drivers and PBS4 employees.
• Setting up rooms for meetings/training.
• Opening and closing the office, alongside the Office Manager.
• Stock control.
• Report building and data manipulation.
• Audits – supporting with clinical, operational, and health & safety audits.
• Setting up coffee mornings.
• Activating sim cards, setting up laptops and maintaining the IT device log.
• Provide and analyse data required for Senior Management, Operational or Clinical reports.
• Attend meetings on behalf of the office manager when required.
• Perform general administrative tasks such as data gathering, filing, document and database
management.
• Manage online filing systems.
As a Administrator, you will need to:
• Have good systems experience including Office 365/SharePoint, with Employment Hero and
Nourish being advantageous, although not essential.
• Have a good level of experience having used Microsoft products including but not limited to
Word, PowerPoint and Excel.
• Have the ability to work independently with minimal supervision.
• Have the ability to maintain confidentiality.
• Have exceptional organisational skills with the ability to prioritise tasks effectively.
About PBS4
PBS4 is a values led social care organisation, providing Neurodisability Services to individuals with Learning Disabilities, Autism and/or behaviours that may challenge. We support people living in their own homes, with their own tenancies, and we utilise Positive Behaviour Support as the framework for the support we provide.
We are a medium-sized organisation supporting people across Hampshire, Dorset, Berkshire, Somerset, and Oxfordshire and with a workforce of around 400 employees.
The people we support overcome huge challenges every day to achieve exciting things. Some may be big, some may be smaller, but we are committed to celebrating all of these! We are committed to leading by example in how 21st Century clinical support for people with learning disabilities should look. We aim to raise the bar of Positive Behaviour Support in social care!
Be the change!
People with learning disabilities should have the same right to an ordinary life as anyone else. They need support from people like you to help them achieve this. If you are passionate about helping people to achieve the life they deserve and thrive of seeing others succeed, then a career with PBS4 is the career for you. We value experience in supporting others, but we warmly welcome people without experience who share our values.
We want to create new ways of working, led by passion and drive for doing what is right, and promote innovation from our teams. Join us on our mission to disrupt social care!
