POSITION: Finance Officer
LOCATION: Adelaide Fringe
REPORTS TO: Head of Finance
START DATE: 19 January 2026
END DATE: 30 June 2027
EMPLOYMENT: Full time
SALARY: 65 – 70K per annum (pro rata), plus 12% superannuation
POSITION SUMMARY
Reporting to the Head of Finance, the Finance Officer is responsible for day-to-day processing across accounts payable, accounts receivable, reconciliations and artist-related financial activities. Working closely with the Head of Finance and Accountant, this role plays a key part in maintaining accurate financial records and ensuring smooth payment processes across the organisation.
ORGANISATIONAL RELATIONSHIP
Department: Operations and Finance
Subsection: Finance
Supervises: Interns
Internal Liaisons: Head of Finance, Accountant, Executive Director of Operations and Finance, Director & Chief Executive, Heads of Departments, and other Adelaide Fringe staff as required.
External Liaisons: Adelaide Fringe creditors and debtors, Bank SA, External Accountants and Artists
KEY RESPONSIBILITIES
- Manage petty cash and Weel, including reconciliation and monitoring staff usage.
- Process all accounts payable and accounts receivable transactions in Xero, ensuring accuracy and appropriate approvals.
- Prepare and send invoices to debtors, follow up outstanding payments, and maintain up-to-date debtor records.
- Conduct regular bank and credit card reconciliations and resolve discrepancies promptly.
- Maintain accurate artist financial records in Xero and support box office reconciliation activities.
- Act as the first point of contact for Xero and other finance systems, supporting staff access and system queries.
- Ensure correct levels of access and adherence to processes within Xero.
- Assist in budget tracking, maintaining supporting schedules and systems.
- Support cash flow management processes through accurate and timely data entry and monitoring.
- Assist the Head of Finance and Accountant in preparing budget information and documentation.
- Support the contractor payment schedule, ensuring invoices are processed and paid on time.
- Maintain correct use of Xero, ensuring service agreements and supporting documentation are recorded appropriately.
- Use systems such as Zahara, Xero, ClickUp and AVR to perform finance duties.
- Troubleshoot routine finance issues and escalate where appropriate.
- Support the financial accounting and reconciliation of artist box office income.
- Assist in preparing artist settlement statements and ensure payments are processed accurately and on time, taking into account contractual requirements and conditions.
- Assist with BAS preparation, annual audits and financial statement support, working with the Accountant, Head of Finance, external auditors and All in Advisory.
- Perform other duties as required. Tasks may vary at the discretion of the manager, and flexibility is required to support the organisation’s financial operations.
ESSENTIAL / DESIRABLE CRITERIA
Education & Experience
- Minimum 2 years’ experience in a similar finance position
- Proficiency with accounting software (Xero highly regarded) and intermediate Excel skills
- Strong organisational, time-management and problem-solving abilities
- A positive, collaborative attitude and the ability to work effectively both independently and as part of a team
- High attention to detail and accuracy
- A relevant business, accounting or finance qualification (or working towards one) is desirable
Soft Skills & Personal Attributes
- Strong time management skills with the ability to handle multiple tasks and deadlines.
- Excellent written and verbal communication skills.
- Strong interpersonal skills with the ability to work collaboratively across teams.
- Positive, enthusiastic and flexible approach.
- Highly organised with strong planning and problem-solving skills.
- Innovative thinker with a proactive approach to improving processes.
- Ability to work effectively both independently and as part of a team.
- High level of attention to detail and accuracy.
- Self-motivated and reliable.
- Ability to remain calm under pressure and manage competing deadlines.
- Patient, approachable and good-humoured.
KEY COMPETENCIES
- Attention to detail
- Financial reporting
- Problem solving
VALUES
It is required by all staff to embrace the Adelaide Fringe values:
- Creative
- Adaptive
- Persistent
- Collaborative
- Passionate
MANIFESTO
It is required by all staff to embrace the Adelaide Fringe Manifesto:
- We believe in challenging artists to be brave and audiences to be braver. Be brave with us.
- We believe that we can inspire audiences to take risks, be inspired and DO IT AGAIN!
- We believe in collaboration and that we can only push creative boundaries and innovate if we work together.
- We are committed to cultural diversity, inclusivity, acceptance and continuously educating ourselves and others.
- We believe in the cultural, social and economic force of the Fringe and the Arts.
- We believe the Fringe is an important driver for South Australia – it drives outcomes for artists, venues, communities, businesses and the state.
- We are committed to delivering a Fringe that offers the best possible experience to artists, venues and audiences.
- We believe in the WOW! … a festival should transform a place and can transform your mind.
- We are committed to minimising our impact on the environment and maximising our social impact on people’s lives.
- We listen and we are committed to continuous improvement.
