Free company budget template to manage your business spending

Taking control of your business finances is the foundation of sustainable growth. Without a clear view of your income and expenses, you could be flying blind. 

This is where a robust business budget becomes your most powerful tool. It transforms question marks into a strategic financial plan, giving you the confidence to make decisions. To help you master your money, we’ve created a comprehensive and free business budget template you can download and use immediately.

This guide will walk you through everything you need to know about effective business budget planning. We’ll cover what a budget is, how to use our template and why company-wide budgeting is a game-changer for Australian businesses.

Download the company budget template now by filling in the form on the right.

What’s included in this free budget template?

This free business budget template gives you full visibility and control by organising your income, expenses and net profit or loss, month by month, all year long. It’s built around a clear, actionable table layout so you can turn everyday numbers into decisions.

Here’s what you’ll track:

• Income: List your main revenue sources across each month. Enter both projected and actual income, then see your month’s total income at a glance.
• Expenses: Capture every cost with separate sections. There’s a dedicated area for Cost of Goods Sold (COGS), plus a detailed breakdown of operating expenses. For each expense type, you’ll log projected and actual values, revealing the difference between what you planned and what you spent.
• Net profit/loss: At the bottom of every month, there’s space to calculate your net profit or loss, factoring in total income minus total expenses, so you know exactly where you stand.

Download the company budget template now by filling in the form on the right.

What is a business budget?

A business budget is a detailed financial plan that outlines your expected income and expenditures over a specific period, such as a month, quarter or year. Think of it as your strategic roadmap that helps you allocate resources effectively, manage your business finances and supports you as you work towards your financial goals.

By forecasting operating expenses and revenue, you can anticipate potential financial challenges and take proactive steps to address them, ensuring the long-term financial health of your organisation.

How to use your free budget template

Getting started with your free business budget couldn’t be easier. Our downloadable PDF makes budgeting accessible and straightforward, no complex software required.

1. Download the template: Simply download the PDF and save it to your device.
2. Print or fill digitally: You can print out the template to fill in by hand, or input your figures directly into the PDF.
3. Input your numbers: Record your revenue streams to calculate your expected income. Fill in your fixed and variable costs for each month. The clearer your data, the more accurate and effective your budget will be.
4. Track progress: As each month passes, update the template with your actual costs and income. This ensures you always have a real-time snapshot of your financial performance.
5. Review and adjust: Regularly compare your projected and actual figures. Use these insights to adjust your spending, set new financial goals, and keep your business on track.

Can I create a budget template using spreadsheets?

Yes. You can build budget templates in spreadsheets, especially if you value collaboration and cloud-based flexibility. Spreadsheets make it easy for team members or advisors to access and edit your budget in real time, no matter where they’re located.

Spreadsheets or Google Sheets

• Pros: Seamless collaboration and access from any device. Real-time updates mean everyone stays on the same page and changes are instantly reflected for the whole team.
• Cons: Designing a detailed, structured budget from scratch can be time-consuming and requires a good grasp of spreadsheet skills. Everything from formulas, categories and formatting has to be set up manually and small mistakes can lead to big miscalculations.

Ready-to-use PDF template

Our free company budget template is available as a downloadable PDF. You don’t need to worry about setting up formulas or formatting sections. Just focus on your numbers and your goals.

• Pros: Instant access, no setup required and no risk of accidental formula errors. The layout is straightforward, intuitive and ready for you to print and use or fill in digitally.
• Cons: Unlike a spreadsheet, it’s not as interactive for real-time multi-user updates or automatic calculations. For teams needing simultaneous editing, Google Sheets is best. For simplicity, reliability and a reference you can keep on file or share as a snapshot, the PDF template wins.

Choose what works for you. If you want collaboration and customisation, Google Sheets is a strong choice. If you want a fast, reliable, no-fuss solution, our PDF template will keep your business budget accurate and actionable.

Can an accountant or bookkeeper help with budgeting?

While our free company budget template empowers you to manage your finances, collaborating with a professional can unlock deeper insights. An accountant or bookkeeper brings a new level of expertise to your business budget planning. 

They can help with:

• Cash flow analysis: Identifying complex trends and providing advice to improve your financial position.
• Compliance: Ensuring your budget aligns with tax obligations and financial regulations.
• Strategic advice: Offering an objective perspective on your financial data to help you set realistic financial goals and refine your strategy.

For growing companies, professional guidance is invaluable. It frees you to focus on your core operations while ensuring your financial foundation is solid. Managing payroll, for instance, is a critical part of your budget. If you find it’s consuming too much time, consider looking into powerful solutions like payroll software or a managed payroll service that can streamline one of your biggest business expenses.

Download your free company budget template

Stop guessing and start planning. Take control of your financial future today with a tool that brings clarity and confidence to your small business. Our free business budget template is practical, customisable, and designed to help you achieve your most ambitious financial goals.

Download the company budget template now by filling in the form on the right.

Disclaimer: The information in this template is current as at November 2025, and has been prepared by Employment Hero Pty Ltd (ABN 11 160 047 709) and its related bodies corporate (Employment Hero). The views expressed in this template are general information only, are provided in good faith to assist employers and their employees, and should not be relied on as professional advice. The Information is based on data supplied by third parties. While such data is believed to be accurate, it has not been independently verified and no warranties are given that it is complete, accurate, up to date or fit for the purpose for which it is required. Employment Hero does not accept responsibility for any inaccuracy in such data and is not liable for any loss or damages arising either directly or indirectly as a result of reliance on, use of or inability to use any information provided in this template. You should undertake your own research and to seek professional advice before making any decisions or relying on the information in this template.with our free OKR template.