Finance and Administration Support Officer

Role: Finance and Administration Support Officer

Employment Type: Part-Time (0.6 FTE – 3 days per week) with one (1) day of WFH arrangement

Reports to: National Manager (Operational direction from the Senior Financial Controller)

Location: Hume ACT 2620

Who we are:

Worldview was founded in 2018 with a mission to overcome intergenerational disadvantage for First Nations people through holistic life and employment pathway programs. We believe by understanding, respecting, and integrating multiple worldviews we make better decisions and have greater success in improving social outcomes. To achieve our goals, we draw from every area of society, particularly from Elders and experts in the First nations community. We respect all worldviews in designing and implementing ways to help each other reach our full potential.

Role Purpose:

The role provides finance administration, office administration, human resources, and governance support to Worldview Foundation. The primary focus of the role is the delivery of finance administration services, including accounts payable and receivable processing, reconciliations, financial record keeping, grant funding administration and audit support. The position contributes to organisational sustainability, accountability and operational effectiveness through accurate financial administration, sound record keepingand efficient administrative support.

Success in this role will be demonstrated through:

Accounts Payable and Accounts Receivable

• Process supplier invoices, payments and reimbursements.
• Raise customer invoices and monitor debtor payments.
• Maintain accurate AP and AR records within Xero.
• Respond to supplier and customer account enquiries.
• Monitor outstanding accounts and follow up on overdue payments.

Reconciliations and Financial Records

• Complete bank account reconciliations.
• Reconcile credit card transactions and expenditure records.
• Maintain supporting financial documentation and filing systems.
• Assist with monthly financial reconciliations and reporting processes.
• Support payroll administration and timesheet verification as required.

Funding Administration and Compliance

• Maintain grant and funding expenditure records.
• Maintain funding expenditure records and assist management with monitoring expenditure against approved funding agreements.
• Maintain evidence and supporting documentation for acquittals.
• Assist with preparation of funding reports, acquittals and audits.
• Liaise with externalaccountants, auditors and funding bodies as required.

Office Administration

• Coordinate incoming correspondence, phone enquiries and shared email accounts.
• Support meeting coordination, travel bookings and logistics.
• Maintain office systems, supplies and administrative registers.
• Support events, workshops and organisational activities.

Human Resources Administration

• Maintain employee personnel files and HR records.
• Coordinate onboarding, induction and employment documentation.
• Maintain leave, training and compliance records.
• Assist with recruitment administration and candidate communications.
• Monitor mandatory compliance requirements including WWVP registrations, police checks and licences.

Governance and Compliance Support

• Coordinate and maintain records for the Board and Committee meeting.
• Prepare meeting packs, agendas and minutes.
• Maintain governance registers and corporate records.
• Support policy reviews and document control processes.
• Maintain compliance registers and provide reminders regarding reporting deadlines.

General Duties

• Contribute to a culturally safe, respectful, and inclusive workplace.
• Maintain confidentiality and professional standards at all times.
• Promote positive engagement with Aboriginal and Torres Strait Islander communities.
• Comply with organisational policies, procedures, and WHS requirements.
• Demonstrate professionalism, integrity, and accountability.
• Undertake other duties consistent with the role and classification level.

Skills, Qualifications, Knowledge & Experience

Essential

• Demonstrated experience in administration, bookkeeping, finance, and office management.
• Experience using Xero accounting system.
• Experience maintaining accurate financial and organisational records.
• Strong organisational and time management skills.
• High level diligence with attention to detail and accuracy.
• Intermediate to advanced Microsoft Office skills.
• Strong written and verbal communication skills.
• Ability to manage competing priorities and meet deadlines.
• Ability to work independently with minimal supervision.
• Commitment to culturally safe practice and working respectfully with Aboriginal and Torres Strait Islander communities.

Desirable

• Experience working within an ACCO, not-for-profit or community services organisation.
• Experience supporting government-funded organisations.
• Experience with grant acquittals, audits, and compliance reporting.
• Experience using CRM, SharePoint, or records management systems.
• Understanding of governance requirements for incorporated associations and charities.

Qualifications

Essential

• Certificate IV in Business Administration, Accounting, Bookkeeping, Business Services, or a related field; or equivalent demonstrated experience.

Desirable

• Diploma qualification in Business, Accounting, or Management.
• Xero Certification with Governance or Records Management qualifications.

Compliance Requirements

• ACT Working with Vulnerable People Registration (or ability to obtain).
• National Police Check (or ability to obtain).
• Current ACT Driver Licence (or ability to obtain).

What we care about:

• Doing the Right Things for the Right Reason
• Be Adventurous, Active, Creative and Irrepressible
• Move the Rocks
• See Around Corners
• Be Brave, GSD (Get Stuff Done)

At Worldview Foundation, we know our team members are our greatest asset. That’s why we’ve designed an Employee Value Proposition (EVP) focused on recognition, development, and celebration.

Celebrate Milestones

Your birthday and workplace anniversaries are more than dates on the calendar—they’re opportunities for us to celebrate you! Expect personalised recognition, surprises, and events to make your special day unforgettable.

Grow and Develop

We’re committed to your professional and personal growth. Enjoy access to continuous training programs, workshops, and certifications to take your career to new heights.

Peer-to-Peer Recognition

A culture of appreciation thrives here. Our peer-to-peer recognition platform ensures your hard work and contributions are acknowledged and celebrated by colleagues at all levels.

Employee Assistance Program

We provide access to a confidential Employee Assistance Program (EAP), LifeSkills Australia, offering professional counselling and wellbeing support to employees and their immediate family members to help them stay healthy, supported, and at their best—both at work and at home.

We welcome and encourage applications from Aboriginal and Torres Strait Islander peoples.

If this sounds like you and would love to join our team, click “apply now” and upload your current CV and cover letter.