AI Job Summary

Lodge and maintain company statements, changes, and updates via CAS360.
Monitor ASIC deadlines and manage compliance calendars to avoid late fees.
Create/update/archive client files in a practice management system; keep records complete and up to date.

Role Type

Within Philippines • Permanent • Full-time • Entry Level

Description

JOB DESCRIPTION

Offshore Administration Officer

Full-Time | Offshore | Administration

Position Overview

The Offshore Administration Officer provides day-to-day administrative support to our accounting practice across a range of compliance and client management tasks. Working closely with the Australian-based team, this role ensures accurate, timely, and organised delivery of administrative responsibilities.

Position Details

Position Title: Offshore Administration Officer
Employment Type: Full-Time
Location: Offshore (Remote)
Reports To: Office Manager

Key Responsibilities

Lodge and maintain company statements, changes, and updates via CAS360
Monitor ASIC deadlines and manage compliance calendars to avoid late fees
Maintain company registers and process officeholder or address changes
Create, update, and archive client files in the practice management system
Ensure client records are complete, accurate, and up to date
Collect and manage onboarding documentation for new clients
Monitor and action incoming ATO correspondence on behalf of clients
Use ATO Mate to process ATO notices
Track documents issued for client signature (e.g. tax returns, engagement letters)
Send reminders and follow up outstanding signing items with clients
File completed and signed documents into client files in a timely manner
Ensure filing is consistent, clearly labelled, and meets practice conventions
Prepare third party authority requests (e.g. bank, broker requests)
Respond to third party requests for client information under valid client authority
Search, register, and renew business names via ASIC Connect
Monitor business name expiry dates and process cancellations or transfers as required
Support the team with ad hoc tasks and requests as they arise

Skills & Experience

Experience in Xero
Familiarity with ASIC Connect, ATO Online Services, and CAS360
Understanding of Australian business structures and compliance requirements
Strong attention to detail and ability to manage multiple deadlines
Proficient in Microsoft Office and practice management software
Clear written and verbal communication skills in English
Ability to work independently and manage time effectively
Proactive and reliable approach to task management

Administration Assistant – Remote