About Transmax
Transmax is an Intelligent Transport Systems (ITS) solutions provider and creator of the award-winning STREAMS® platform, supporting traffic management centres across Australia to move millions of commuters and freight more safely and efficiently each day.
Driven by improved outcomes for communities, we’re building the next generation of STREAMS, a modern, cloud-based platform designed to support safer, smarter and more sustainable transport networks.
About the Team
As part of the Corporate Governance team, you’ll work closely with the CEO, Executive Leadership Team (ELT), Board and Company Secretary to support effective leadership, governance and organisational performance.
The team ensures executive priorities, governance obligations and key business activities are delivered efficiently, enabling informed decision-making across the organisation.
About the Role
We’re seeking an experienced Executive and Secretariat Assistant to provide high-level support to the CEO, ELT and Company Secretary.
This is a highly trusted and autonomous role where you’ll manage executive priorities, support Board and Committee activities, prepare high-quality documentation and act as a key point of contact for the Executive Office. You’ll play an important role in enabling effective leadership, stakeholder engagement and the smooth operation of executive and governance processes.
What You’ll Do
- Manage executive and Board calendars, meetings, travel and key commitments.
- Lead the end-to-end coordination of ELT meetings, including agendas, papers, records and action tracking.
- Coordinate Board and Committee meetings, providing secretariat support including agendas, papers, taking minutes and follow-up actions.
- Prepare high-quality executive and Board documentation, ensuring accuracy, professionalism and confidentiality.
- Build strong relationships with internal and external stakeholders as a trusted point of contact for the Executive Office.
- Facilitate effective communication and information flow across executives, leaders and Board members.
- Monitor actions, deadlines and deliverables, ensuring timely follow-up.
- Undertake research and analysis to support executive decision-making.
- Support office administration, executive events and business initiatives as required.
What You’ll Bring
- Extensive experience supporting a CEO, Executive Leadership Team and/or Company Secretary.
- Demonstrated experience supporting multiple senior leaders in a complex, fast-paced environment.
- Experience coordinating Board, Committee or executive governance processes.
- Exceptional organisational, prioritisation and time management skills.
- Highly developed written and verbal communication skills.
- Strong stakeholder management and relationship-building capability.
- Advanced proficiency in Microsoft Office and business systems.
- Sound judgement, discretion and the ability to manage confidential information.
- Qualifications in Business Administration, Management or a related discipline will be highly regarded.
- Exceptional attention to detail and a proactive, solutions-focused approach.
Why Join Us?
At Transmax, we offer more than a role – we offer a career with impact.
- Competitive salary and benefits.
- Hybrid work model.
- Continuous learning opportunities.
- A high-trust, empowering culture that values diversity, inclusion, and sustainability.
Ready to Apply?
Your next career chapter is waiting for you at Transmax. If you’re interested, please apply by submitting your CV and a brief cover letter outlining your experience and suitability for the role. We’d love to hear from you!
If there are any adjustments that need to be made to ensure you have an equitable experience in our recruitment process, please advise us when scheduling your interview.
Successful applicants will be subject to National Criminal History and Qualification checks.
Applicants must hold full Australian working rights. We are unable to offer any visa sponsorship for this opportunity.
We do not accept unsolicited agency resumes and are not responsible for any fees related to unsolicited resumes.
