Summary/Objective
We are seeking a detail-oriented and organized Accounts Payable Officer to join our finance team. The ideal candidate will be responsible for ensuring timely and accurate processing of purchase orders, vendor invoices, and payments. This role plays a critical part in maintaining the timely completion of the company’s projects by ensuring that obligations to vendors are met efficiently and accurately.
Key Responsibilities
- Raise purchase orders ensuring the expenditure is within approved budgets.
- Process invoices timely, verify accuracy, and ensure proper approvals.
- Enter invoice details into the accounting system and manage invoice coding to appropriate GL accounts, tax codes and internal project codes.
- Schedule and prepare payment runs according to agreed payment terms.
- Assist the accountants with preparing the loan drawdown by providing a list and copy of invoices becoming due for payment.
- Manage vendor accounts and respond to queries, ensuring timely resolution of discrepancies.
- Maintain records of payments, purchase orders, and vendor invoices in compliance with
- company policies.
- Assist with internal and external audits by providing necessary documentation.
- Collaborate with other departments to facilitate invoice and/or payment approvals, address discrepancies or clarify information.
Required Education and Experience
- At least 3 years of experience in accounts payable or a similar financial role.
- Excellent attention to detail and strong organizational skills.
- Sound understanding of accounting and GST rules.
- Proficiency in MS Excel and accounting software (NetSuite preferred).
- Ability to work independently and as part of a team in a fast-paced environment.
- Strong communication and interpersonal skills to interact with vendors and internal stakeholders.
- Ability to prioritise and manage multiple tasks effectively.
Equal Opportunity Employer
STACK provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by laws.
This policy applies to all terms and conditions of employment, including recruiting, hiring, placement,
promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
