Administrative Support Coordinator
Support Office Division | Pakenham VIC | Full-time
position
Help keep our organisation connected, organised and moving forward.
As our Administrative Support Coordinator, you will work alongside senior leaders to keep priorities on track, decisions informed and the organisation operating effectively.
No two days are the same. This diverse role offers exposure to senior leaders, organisation wide initiatives and the opportunity to contribute to the success of a purpose-driven organisation.
Working closely with our Executive Leadership Team (ELT), you will help keep priorities, people and processes aligned through proactive coordination, communication and operational support.
Why this role matters
As the Administrative Support Coordinator, you will be at the heart of the organisation, helping leaders, teams and systems work together effectively.
You will play a pivotal role in:
- Enabling informed decision-making by coordinating information, priorities and executive activities
- Driving organisational alignment and accountability through effective follow-up, communication and action tracking
- Strengthening operational excellence by maintaining efficient systems, processes and compliance practices
- Supporting strategic focus by helping leaders manage priorities and deliver key organisational outcomes
This is a varied and trusted role that requires exceptional organisational skills, sound judgement, discretion and a proactive approach to problem solving.
Key Responsibilities
You will contribute across a broad range of activities, including:
- Executive and leadership support
- Office coordination and administration
- Systems administration and data management
- Contract administration and record management
- Organisational initiative coordination
- Stakeholder engagement and relationship management
What You will Bring
You are a highly organised, proactive and solutions focused professional who enjoys bringing structure to complexity, managing competing priorities and supporting others to succeed.
You will bring:
- Experience in administrative, executive support or coordination roles
- Outstanding organisational and time-management skills
- The ability to work independently while building strong collaborative relationships
- Initiative, sound judgement and a solutions-focused mindset
- Strong communication and stakeholder engagement skills
- Advanced Microsoft 365 and SharePoint capability
- Analytical and critical thinking skills
- A high level of professionalism, discretion and confidentiality
At Outlook, you will find more than a job. You will join a purpose driven organisation with a vision of “an inclusive society for all”.
We offer:
- A values-led culture where people are supported, respected and encouraged to contribute ideas
- Meaningful work that creates lasting social and environmental impact
- The opportunity to work closely with senior leaders and gain broad organisational exposure
- Health and wellbeing initiatives to support you both inside and outside of work
- Generous salary packaging benefits to help maximise your take-home pay
- Ongoing opportunities for professional growth and development
How to Apply
Ready to make an impact? We would love to hear from you!
Apply online or send your resume and cover letter through to
recruitment@outlookaust.org.au
