Junior Administration Assistant

We are looking for a proactive individual who wants to kick start their career in an office environment. The ideal candidate will have a positive, ‘can-do’ attitude, diligent, engaging and hardworking personality.

This is a full-time entry level role and on-the-job training will be provided. The successful candidate will be on a rotating roster and gain experience across three areas of the business and perform day-to-day routine administrative functions. 

These include:

Office Tasks – 

• Supporting the Admin team with daily tasks as allocated
• Sorting and scanning incoming mail
• Banking and package deliveries within the CBD
• Actively assisting the team to ensure efficient work practices are maintained
• Assisting with in-house social events
• Keeping meeting rooms, common areas and kitchen neat and tidy
• Maintaining office supplies

Practice Group – 

• Filing legal documents, physically and electronically
• Assisting legal practice groups as instructed by the Secretaries
• Calling external stakeholders and clients
• Compiling documents and preparation of basic correspondences
• Lodging requests with third parties

Reception coverage –

• Covering receptionist’s breaks
• Answering phone calls, taking messages, information and details of callers and directing information to relevant stakeholders
• Greeting visitors
• Processing outgoing mail

About You:

This is an entry level role, and we are not looking for someone with a lot of experience, but if you have basic foundation of administration skills/fast-food or retail industry experience, that will be advantageous.

• Adaptable and flexible. 
• Able to prioritise, multi-task with accuracy and work within deadlines
• Excellent written and verbal communication skills
• Highly organised with a strong attention to detail
• Basic knowledge of Microsoft Office suite
• Ability to work autonomously and in a team environment