📍 Adelaide CBD | 🕒 Full-time
Reporting to: Head of Strategic Fulfilment & Corporate Logistics
About the Role
Are you highly organised, proactive, and passionate about enabling others to perform at their best?
We are seeking a capable and professional Executive Assistant to provide dedicated 1:1 support to our CEO / Managing Director, while also supporting the broader executive team. This role is central to the smooth operation of the CEO’s office, acting as a key conduit between the CEO and the wider business.
This is a dynamic, fast-paced position suited to someone who thrives on variety, embraces technology, and takes pride in delivering excellence.
Key Responsibilities
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Provide high-level, confidential 1:1 support to the CEO, including complex diary, inbox, and meeting management
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Anticipate needs and proactively manage priorities to ensure the CEO operates efficiently
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Prepare agendas, papers, presentations, and board-level reporting materials
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Attend meetings, take accurate minutes, and track actions through to completion
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Draft professional communications on behalf of the CEO and leadership team
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Coordinate internal and external meetings, events, and stakeholder engagements
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Build strong relationships across the organisation and with external partners
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Maintain exceptional standards of organisation, professionalism, and discretion
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Support the executive team with key projects, coordination activities, and administrative requirements
About You
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Exceptional organisational skills and strong attention to detail
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Highly proactive, with the ability to anticipate needs and act ahead of time
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Strong written and verbal communication skills
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Advanced proficiency in Microsoft Office (Word, Excel, Outlook, Teams, and Copilot)
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Confident with technology and quick to learn new systems
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Proven experience supporting senior executives in a fast-paced environment
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High level of discretion, professionalism, and integrity
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Adaptable, resilient, and solutions-focused, with the ability to manage competing priorities
Why Join Us?
You’ll work closely with a supportive CEO and leadership team who value initiative, collaboration, and professionalism. This role offers real variety and impact — from enabling executive decision-making to supporting key business initiatives and events.
If you enjoy making things run seamlessly, take pride in organisation, and want to contribute at the heart of a high-performing organisation, we’d love to hear from you.
