Summary:
Ipswich Hospice is a fully accredited 7 bed private hospital which provides end-of-life inpatient care to adult members of the Ipswich community without charge. Hilda’s House is part of our organisation and provides grief and bereavement counselling services to adults and children without charge.
Ipswich Hospice was built by the Ipswich community and is a not-for-profit organisation. We are partly funded by the State and Federal Governments, however we have a fundraising and events calendar which supplements our budget, along with bequests, workplace giving and donations.
This position –
- Manages the facilities maintenance services (buildings,
property, and equipment) to ensure compliance with codes and
regulations, meets service requirements, provides value for money, and ensures a safe and secure environment for all building occupants and visitors.
- Is a line manager to hospitality and cleaning staff, and gardening and maintenance volunteers, and is a key liaison with external contractors.
- Works in cooperation with the Chief Executive Officer / Director of Nursing (CEO/DON) on procurement and capital works projects as required.
- ·Is a day shift position, working 60.8 hours per fortnight
May include some after hours work on occasion, as required
Responsibilities:
Coordination of routine and emergent facilities maintenance services to
ensure that Ipswich Hospice can continue provision of services in the inpatient facility and Hilda’s House.
Administers current service contracts, reviews, and makes recommendations to the CEO/DON concerning contractor work plans and maintenance contracts to provide routine and emergency breakdown repair management.
Develops and maintains cooperative and productive working relationships with external contractors, to ensure high levels of service provision, compliance with contract conditions and to resolve issues in a timely manner.
Assists with monitoring asset life cycle to underpin the effective planning of maintenance activities and inform asset management
plan review and development.
Systematically maintains asset records, ensuring they are securely filed and accessible, including records pertaining to fire safety, hazardous materials, major plant and equipment, project plans and drawings and major incidents.
Ensures the safety of the Ipswich Hospice site, and its’ compliance with Workplace Health and Safety and other regulatory, code and policy requirements.
Undertakes purchasing as required, which can include but is not
limited to; organising purchase orders to suppliers, arranging supplier’s
visits, uploading service records,managing required contractor inductions and maintaining approved supplier lists.
Participates in safety and quality framework activities through position of Safety and Quality meeting secretary, member of Workplace Health and Safety committee, performing audits relevant to position, developing and implementing quality improvement initiatives and action plans.
Supervision and management of the hospitality and cleaning teams. This includes rostering, recruitment, orientation, performance development, mandatory training management and staff management in accordance with Ipswich Hospice policies and procedures.
Manages administration supplies and re-ordering as required.
Oversees requirements for Ipswich Hospice to maintain the Food
Safety Program Certification, and monitor management of allergens, IDDSI, documentation and menus.
Other suitable duties, consistent with the duties and responsibilities of the position as directed by the CEO/DON or nominated delegate.
Requirements –
- Experience in facilities management or maintenance coordinator role will be highly regarded.
- Knowledge and understanding of the application of guidelines, WHS regulations, building codes and standards, and procurement and tendering processes.
- Strong organizational skills, the ability to successfully complete
several tasks concurrently, maintain high levels of attention to
detail, maintain documentation and record keeping, and meet deadlines.
- Exceptional customer service skills and professional standards.
- Well-developed communication skills, both written and verbal.
- Advanced computer literacy and familiarity with database management systems.
