Practice Coordinator / Legal Secretary

Working at HG

We’re seeking a proactive and experienced Practice Coordinator / Legal Secretary to become part of our Corporate and M&A team. In this role, you’ll be empowered to take initiative and play a meaningful role in the continued success of the team. This is a varied and hands-on role supporting the smooth running of the practice through high-quality administration, billing and legal secretarial support.

In this role, you will:

• Work closely with partners, practitioners and graduates
• Coordinate Corporate & M&A team meetings, reporting, communications and follow-up actions.
• Support billing, disbursement and expense management processes.
• Assist with business development, marketing and tender activities.
• Identify and implement process improvements across practice administration and operations.
• Provide legal secretarial support including file management, document preparation, correspondence and monthly billing.
• Provide PA support to Brisbane Corporate Partners, including diary, travel and communication management.

About You

You are an experienced and motivated Practice Coordinator or Legal Secretary who thrives in a dynamic environment.

• 7+ years’ experience as a Senior Legal Secretary and/or Personal Assistant in professional services
• Proven billing experience
• High discretion with strong ability to manage confidential information
• Skilled in drafting documents, reports, and extracting key insights
• Exceptional attention to detail and organisational skills
• Strong multitasking ability with effective stakeholder management
• Excellent client service and relationship-building skills (internal & external)
• Advanced systems proficiency, including MS Office (iManage and Aderant desirable)

At HopgoodGanim, you’re not just a small piece of a big machine; you’re a valued, integral member of the team. We are committed to delivering exceptional service and while being recognised for our deeply connected and collaborative culture, shared by a team of people who have a genuine love for the work we do. As a law firm of just over 300 people nationally, HopgoodGanim offers flexible and hybrid working arrangements and a number of benefits including:

• State of the art offices at 360 Queen Street including end of trip facilities and a subsidised wellness centre
• Subsidised on-site café
• A supportive and collaborative team environment where you’ll be encouraged to learn and develop your skills
• Access to paid parental leave (up to 20 weeks for eligible employees)
• Paid fertility leave
• Paid birthday leave – because your day should be celebrated!
• Fun mid-year and end-of-year team celebrations including our HG Way Awards night
• Employee assistance program and wellbeing initiatives