Production Assistant / EA to Creative Producer | Hooligan Animation

Summary:

We’re a growing animation studio looking for an organised and resilient Production Assistant to provide dedicated support to our Creative Producer. This is primarily an administrative and scheduling role, supporting a senior leader in a fast-paced, high-standards environment. The right person will be calm under pressure, highly organised, and comfortable managing a demanding workload with minimal fuss.

Responsibilities:

• Acting as the right-hand to the Creative Producer, managing his day-to-day schedule and admin needs.
• Proactively managing a busy and frequently changing calendar, including scheduling, rescheduling, and flagging clashes before they become a problem.
• Giving the Creative Producer a daily morning run-through of the day ahead, including meetings, priorities, and anything that needs attention.
• Providing timely heads-up reminders ahead of meetings throughout the day, so he’s never caught off guard.
• Anticipating needs and filling in gaps where information is incomplete, using judgement and initiative to get things right.
• Coordinating meetings and calls, preparing agendas, and arranging meeting notes using appropriate software.
• Managing correspondence and following up on actions on his behalf.
• Organising and maintaining files, trackers, and documents.
• Providing general administrative support as required.

Qualifications:

• Excellent organisational skills with strong attention to detail.
• A resilient, level-headed nature with the ability to stay composed in a high-pressure, fast-moving environment.
• Strong problem-solving skills and the ability to work things out independently when information is limited.
• Confidence to manage a demanding calendar with multiple moving parts.
• Solid written and verbal communication skills.
• Proficiency in Google Workspace.
• Prior experience as a PA, EA, or in a similar support role.
• An interest in animation or the screen industry is a plus, but not essential.

Eligibility:

• Must be an Australian Citizen or Permanent resident.
• This is an on-site position within our studio located in Woolloongabba, QLD, Australia.