Green Life Clinics — Gold Coast Head Office
Full‑time | Executive Support, Office Coordination & Operational Administration
Green Life Clinics is an Australian‑owned, fast‑growing healthcare organisation dedicated to improving patient access, operational excellence, and high‑quality service delivery across our national network. Our head office, clinics, and warehouse teams work closely together to support innovative health solutions and exceptional patient care.
We move fast, operate with high standards, and value people who take ownership, stay organised, and keep the engine running smoothly behind the scenes.
About the Role
This newly created role provides high‑trust executive support to two senior leaders while also keeping our head office and warehouse operations running seamlessly day‑to‑day.
This is not a traditional EA role where you sit behind a desk managing calendars all day. It’s a hybrid EA + Office Coordinator + Operations Assistant position — perfect for someone who enjoys variety, thrives in a fast‑paced environment, and isn’t afraid to roll up their sleeves.
One hour you’ll be preparing a board‑ready slide deck, coordinating travel, or organising documentation.
The next hour you might be checking office supplies, ensuring the fridge is stocked, arranging courier pickups, or helping the warehouse team with admin tasks.
If you love being the person who “keeps everything together,” this role is for you.
Why This Role Exists
- Strengthen executive support and coordination
- Improve administrative structure and workflow
- Enhance communication and documentation across the business
- Support head office operations and daily business needs
- Provide reliable, proactive support to two senior leaders
- Keep the office and warehouse running smoothly and professionally
What You’ll Do
Executive Support
- Diary management, inbox coordination, scheduling, and travel
- Prepare documents, reports, presentations, and meeting packs
- Manage communication flow and follow‑ups
- Assist with project coordination and operational planning
Office & Warehouse Coordination
Ensure the office is stocked, organised, and running efficiently (yes — including milk in the fridge)
- Manage supplies, deliveries, couriers, and general logistics
- Support warehouse administration, documentation, and communication
- Coordinate internal meetings, visitors, and staff needs
- Maintain a tidy, professional environment across head office and warehouse spaces
Business Administration
- Maintain SOPs, internal files, and business documentation
- Assist with onboarding, system access, and staff setup
- Support cross‑department scheduling and communication
- Help streamline processes and improve operational efficiency
Who You Are
- Experienced EA, Team Assistant, Office Coordinator, or similar
- Highly organised, proactive, and calm under pressure
- Comfortable supporting multiple leaders and juggling competing priorities
- Strong communicator with excellent written and verbal skills
- Tech‑confident (Microsoft Office, Teams, SharePoint, general business systems)
- Discreet, professional, and trustworthy
- Happy to work across both executive tasks and hands‑on office duties
- A natural problem‑solver who sees what needs doing and gets it done
What We Offer
- A dynamic, supportive environment where your work has real impact
- A newly created role you can shape and improve
- Exposure to multiple functions across a growing national organisation
- A collaborative culture that values initiative, ownership, and continuous improvement
- A role with genuine variety — no two days look the same
Ready to join a fast‑growing organisation and become the backbone of our head office?
Recruitment Process
Candidates complete a short AI‑recorded screening, followed by an in‑person interview with our Talent Acquisition Manager. Final shortlisted applicants will meet with our COO before we proceed to reference checks and offer.
