Foodbank WA is one of the leading Not for profit organisation in Western Australia. We believe that every Western Australian deserves to have regular nutritious meals. We provide food and groceries to those who struggle to afford them. We also deliver nutrition education to promote healthy eating and advocate on behalf of people that experience hunger and food insecurity. We are here to support Western Australians in times of need.
This role is responsible for debt management and crucial in supporting Foodbank WA for creditor management and make timely payments to creditors.
This role provides financial, administrative, and clerical support to the finance team and Foodbank WA. The Accounts Officer is responsible for efficiently managing the debts owed to FBWA, ensuring payments are promptly received, verified, and accurately recorded. The Accounts Officer is responsible for the accounts payable process and ensuring accurate and timely payment of invoices and vendor management.
Accounts Receivable:
• Maintains up to date customer records (agency agreement) and provides accurate statement and credit checks on request;
• Processes customer adjustment notes for management approval. Ensures all queries are resolved in timely manner;
• Reconciles debtor accounts a month prior to sending out statements;
• Produces accurate Customer Monthly statements and sends out outstanding invoices efficiently;
• Processes donation and sponsorship invoices which includes campaign and event invoices, sponsored invoices relating to emergency relief and other income invoice;
• Maintains up to date and accurate agency credit records and processes credit applications;
• Minimizes debtor balances by following up on overdue debtors weekly, chasing up payment for outstanding invoices; and
• Produces and manages the monthly aging summary for receivables ensuring any issues are highlighted to the Manager – Financial Accounting.
Accounts Payable
• Ensures the integrity and accuracy of the AP aged balance; and that all outstanding creditors are within acceptable payment terms;
• Ensures supplier invoices are entered in a timely manner – including purchase orders for management approval;
• Accurately reconciles creditor accounts ensuring payments are made according to terms and allocated in a timely manner to facilitate bank reconciliation;
• Handles credit card payments for Leadership team and Branch Managers
• Manages credit card reconciliation each month ensuring timely processing of payment to suppliers, supporting reconciliation facilitation;
• Sets up creditors in the system, ensuring all information is entered correctly;
• Produces and manages the monthly aging summary for payables ensuring any issues are highlighted promptly to the Senior Accountant;
• Tracks the Purchase Order (PO) process to ensure to support reconciliation; and
• Staff reimbursements – Includes reimbursement of all the expenses incurred by staff for the company Eg; Expenses incurred by staff while travelling (fuel, food, parking), purchase items to conduct food sensation sessions etc.,
Daily Banking
• Produces daily (and weekly) reconciliation of cash, EFTPOS and cheque banking for approval by the Manager – Financial Accounting ensuring adequate denominations of cash are in the cash register daily to support business operations;
• Ensures timely processing of weekly branch banking with branch customer payments reconciled and allocated accordingly; and
• Provides proactive support to branch managers in relation to regional agency account collection and queries.
Administration
• Responds to incoming calls and email enquiries from suppliers regarding payments ensuring that all queries are resolved in a timely manner;
• Prints and files paperwork required for role including PO’s, invoices and banking information; and
• Provides administration support in the area of banking, mail collection, and in responding to day-to-day finance duties as and when required.
Essential Criteria:
• General bookkeeping and accounting experience;
• A demonstrated intermediate level of competency using Microsoft Office suite including Word and Excel;
• A demonstrated high level of competency using ERP and accounting software systems;
• Accuracy and a keen eye for detail;
• Analytical skills;
• Aptitude for numbers and quantitative skills;
• Strong written and verbal communication skills;
• Results oriented and metrics driven; and
• A passion to make a difference in WA, within a Non-Profit Organization;
Desirable Criteria:
• TAFE qualifications in accountancy; or tertiary qualification in finance, accounting;
• Previous experience in an accounting role with emphasis on management accounting; and
• Previous experience working for a NFP and processing and completing acquittals.
Personal Attributes:
• Positive and friendly attitude;
• Strong customer service focus and commitment to delivering a high-quality service;
• Good time management skills with the ability to manage multiple tasks and prioritise; and
• Self-motivated, proactive with a high energy level.
Keys skills/competencies:
• Good time management skills;
• Strong numeracy skills;
• Strong written skills; and
• Competency with an eye to detail.
Other Requirements
• Must be an Australian Citizen/ Permanent Resident
• Hold valid Australian work rights
• Current and valid WA driver’s license;
• National Police clearance; and
• Medical assessment of current health
