Relief Staffing Coordinator (After Hours)
Frankston,
Melbourne (Bunurong Country)
Work from Home | Part-Time / Casual/ During school term
Sunday to Thursday | 4:00 pm – 8:00 pm (this could also be a shared position)
Support Essential Early Childhood Services —After Hours
Community Kinders Plus (CKP) is seeking a highly organised and responsive Relief Staffing Coordinator to support our kindergarten services during after-hours periods.
This is a critical operational role ensuring that educator absences are filled
efficiently, maintaining staffing ratios, compliance, and continuity of high-quality early childhood education across our network.
About the Role
Working remotely (with occasional in-person training/meetings), you will coordinate
relief educators and teachers to ensure all services are appropriately staffed
for the following day.
You’ll play a key role in workforce coordination, compliance, and operational continuity across CKP’s network of kindergartens.
Key Responsibilities
Relief Staff Coordination
- Coordinate relief educators and teachers to cover staff absences
- Review leave notifications and staffing requirements
- Contact and schedule appropriately qualified relief staff
- Prepare and maintain daily staffing schedules
Workforce Administration
- Maintain and update the relief staff database
- Track staff availability and utilisation
- Ensure all relief staff hold required qualifications and clearances
Communication & Coordination
- Liaise with kindergarten leaders regarding staffing needs
- Communicate placements, expectations, and logistics to staff
- Provide clear and timely updates to all stakeholders
Compliance & Reporting
- Ensure educator-to-child ratios are met across all services
- Maintain accurate staffing records and reports
- ·Identify and escalate workforce gaps or recurring issues
Adhoc Tasks
- ·Support Adhoc administrative tasks as directed
About You
You are organised, calm under pressure, and thrive in fast-paced, time-sensitive
environments.
Key Skills & Experience
- Experience in administration, rostering, HR, or workforce coordination preffered
- Strong scheduling and organisational capability
- Ability to manage multiple requests simultaneously
- Excellent communication and problem-solving skills
- High attention to detail and accuracy
- Comfortable using systems, spreadsheets, and communication tools
- Ability to work independently and make quick decisions
Personal Attributes
- Reliable and accountable
- Calm and solutions-focused under pressure
- Clear and professional communicator
- Collaborative and supportive in approach
Key Performance Outcomes
Success in
this role includes:
- 95%+ of shifts filled prior to service start
- Response to staffing requests within 30 minutes
- 100% compliance with staffing ratios
- Accurate and up-to-date staffing records
- Increased utilisation of CKP’s internal relief staff pool
How to Apply
Please submit your CV and a brief cover letter outlining your experience and
availability.
