We’re looking for an inspired and brand-aligned Office Coordinator to bring our Head Office to life and bring their magic to the by charlotte experience. You’ll play a key role in creating meaningful moments for our community, inspiring connection, uplifting others, and embodying the by charlotte spirit in everything you do. Please note this role is part-time; four days a week across Monday-Thursday.
KEY RESPONSIBILITIES
As Office Coordinator, you will own the day-to-day office environment and general administration; keeping our workplace running smoothly, stocked and welcoming, supporting the wider team with expenses, purchasing and ad hoc requests, and delivering the events, gifts and moments that shape the employee experience. Key responsibilities include:
- Keeping the office running; weekly grocery orders, supplies, deliveries, meeting rooms and general organisation.
- Running our employee experience calendar end-to-end; monthly team events, mid-year and end-of-year celebrations, and ad hoc moments in between.
- Owning our employee gifting program; birthdays, anniversaries, farewells and parental leave, from thoughtful selection to presentation.
- Managing all-team meetings and logistics; AV, catering and communications.
- Supporting the team day-to-day; processing staff and office expenses, purchasing requests and regular check-ins.
- Providing hands-on logistics support for photos shoots, stocktakes, retail activations and marketing events; bump in/out, venues, catering and run-sheets.
- Taking the lead on daily walks and care of our office dog
ABOUT YOU
You’ll shine in this role if you’re proactive and hands-on; the kind of person who sees what needs doing and just does it. You’re warm, approachable and genuinely care about how a workplace feels, you stay calm when priorities shift, and you can be trusted with the sensitive stuff; expenses, gifts and people matters alike.
The ideal candidate will also have:
- Strong organisational skills and high attention to detail.
- The ability to multitask and manage shifting priorities in a fast-paced environment.
- Confidence managing budgets, expenses and purchasing (experience with expense platforms an advantage).
- Experience coordinating events, from small gatherings to all-staff celebrations.
- A background in office coordination, administration, hospitality or events (preferred but not essential).
A love of dogs; we are a dog-friendly office and some of our leadership team bring their furry-friends to work with them.
PERKS AND BENEFITS
At by charlotte, we cherish our people and create an environment where growth, creativity, and joy flourish. You’ll enjoy:
- Generous discounts on our products and collections, so you can wear the pieces that inspire you.
- An extra day of leave for your birthday to celebrate you!
- Access to an Employee Assistance Program including free wellbeing resources and discounted healthcare consultations.
- Unique events and shared moments throughout the year designed to deepen connection and celebrate our team.
- Being part of a passionate, fast-growing team where creativity thrives and every voice is valued.
ABOUT BY CHARLOTTE
For us, jewellery is a keepsake of life’s most precious experiences. It can mark love, courage, or living in the moment, connecting us to time, place, people, and memories. Each piece holds stories of life lived, relationships cherished, and bonds celebrated. Our jewellery reflects your journey, your intentions, and the moments that matter most. Thoughtfully designed by charlotte, every piece is a symbol, a mantra, and a forever mark.
We are committed to providing equal opportunities and fostering a culture grounded in respect, inclusivity, and collaboration. Due to the high volume of applications, only shortlisted candidates will be contacted.
