Your new role
Built Environment Collective (BEC) is an Australian-based multi-discipline Engineering & Project Management Design Consultancy. We work across a range of market sectors and project types, both domestically and internationally. We prioritise strong client relationships, a collaborative approach to project delivery, work-life balance, and continuous professional development.
We are looking for an Administration Officer to join our team in our Brisbane HQ.
As our Administration Officer, you will play a key role in providing administration functions and support across our teams.
Our Administration Officer is essential, ensuring the smooth-running of day-to-day administration processes and compliance, handling the contribution of efficiency, while backing our engineering and project teams and overall organisational success.
The ideal candidate will possess strong organisational skills and a proactive approach to problem-solving, making them a valuable asset to our team.
This is a hands-on role suited to someone who enjoys variety, takes ownership, & is comfortable working in a growing, fast-moving professional services environment.
You will lead the administration function, while providing support to our Finance Manager and reporting to our Business Services Manager.
Key responsibilities
Administration & Business Support
- manage and maintain office environment, supplies, stock, branding materials, and equipment, ensuring all resources are readily available for staff (across multiple office locations)
- coordinate team meetings, training, recordings, mail outs, gifts and marketing
- assist with organisation of events and functions within the workplace plus corporate days
- assist in the preparation and coordination of project documentation, including reports and presentations.
- provide administrative support to engineering teams, including scheduling meetings and managing calendars.
- provide administrative support to project teams, including tracking data and pipeline schedules.
- maintain accurate records and databases, ensuring compliance with company policies and procedures.
- liaise with clients and stakeholders, providing information and support as required.
- assist with general HR functions, onboarding process for new employees, ensuring a smooth transition into the organisation.
- support financial administration tasks, including invoicing and budget tracking.
- provide administrative functions to our Business Services Manager & Finance Manager
Quality Management Systems
- assist with maintaining health & safety documentation, registers, & systems
- support internal compliance requirements across multiple jurisdictions
- help ensure workplace practices align with legislative & regulatory requirements
About you
- qualification in Administration, Business or a related discipline
- minimum of 5+ years-experience in Administration roles
- experience in administration within a fast-paced environment
- confident working across multiple systems and applications
- a great communicator with a professional, approachable style
- able to work autonomously while supporting a collaborative team
- friendly, approachable personality, with an open mind and ready to work
- strong organisational and time management skills, with the ability to prioritise tasks effectively
- proficient in Microsoft Office Suite, and other relevant software applications (including Workflow Max, Hubspot, Newforma, XERO, Employment Hero – not mandatory)
- Australian citizenship is required for this position
Why this role is different
You’ll be part of a values-driven, design-led professional consultancy where people, culture, & long-term relationships matter. This is an opportunity to shape systems, influence culture, & grow with a business that operates locally & globally.
Your new Company
…is a growing Australian-based, multi-national engineering design & project management consultancy. We currently employ ~46 team members across 6 Aussie offices and have 4 offices overseas.
We are a supportive team that values strong client relationships, a collaborative & pragmatic approach to delivery, sustainability, work-life balance (including additional annual leave over the Xmas break for positive performers), & continual professional development.
We provide Structural, Civil, Building Services, Sustainability & Project Management consultancy services across a wide range of sectors including residential, commercial, multi-residential, education, & hospitality. Our projects span Australia, Africa, the Middle East, USA & Asia, with active work currently underway in multiple countries.
A little bit more…
- competitive salary
- full-time (flexible working hours – can be discussed)
- great open work environment with stocked kitchen, gym facility, close to public transport and affordable parking
- annual leave + bonus Christmas Leave
- BEC perks (Birthday & Christmas)
- employee assistance program to support you through your employment
