US Admin & Payroll Manager
Reporting to the Office Manager with direction from the UK based Group Finance Team.
Position Summary: The US Admin& Payroll Manager will oversee the financial and payroll functions of the Denver & Illinois entities. This role requires a proactive and adaptableprofessional, with a focus on collaboration and continuous improvement tosupport business growth and strategic objectives.
Key Responsibilities:
The US Admin & Payroll Manager will undertake the following responsibilities:
- Accounts Receivable (AR):
Assist with preparation and distribution of invoices to clients/customers.
Monitor and manage the accounts receivable ledger, ensuring timely payments from clients.
Collaborate with clients to arrange payment plans if necessary and track progress.
Record collection efforts and outcomes, escalating cases when required.
Prepare weekly AR reports and distribute to account managers
Process and enter vendor invoices accurately and ensure they align with purchase orders or contracts.
Review bills and invoices for accuracy and completeness before submission for approval or payment.
Schedule and prepare payments to vendors, ensuring adherence to due dates and avoiding late payment penalties.
Address any discrepancies or questions regarding bills with vendors or internal departments.
Reconcile vendor statements and resolve discrepancies in a timely manner.
- Banking and Cash Management:
Manage daily banking activities, including bank reconciliations, and weekly payment
proposals
Manage the bi-monthly payroll processing and returns for US employees, including reviewing timecards, calculating wages, and ensuring compliance with relevant state and federal regulations.
Maintain accurate payroll records and process adjustments such as overtime, deductions, or other compensatory adjustments.
Handle payroll-related queries from employees, ensuring confidentiality and accuracy.
Administer corporate filings, including Excise Tax, Income Tax, Use Tax, Corporate Tax and 1099 filing.
- General Administrative Support:
Organize and maintain files, both electronically and in physical form, for accurate record-keeping of financial transactions.
Assist with financial reporting and prepare necessary documentation for audits.
Support other administrative duties as assigned, such as data entry, meeting coordination, and maintaining office supply inventory.
- Experience & skills requirements:
Previous administration, finance and payroll working experience essential.
IT Skills – Excel advanced, QuickBooks, SAP – 4 Hana.
Aptitude to develop & improve key processes.
Excellent communication and collaboration skills with a strong team-oriented mindset.
Full on the job training will be provided.
Benefits package includes:
Short- and long-term disability coverage.
Life insurance up to $25,000.
Comprehensive health, vision, and dental insurance.
Paid time off: 80 hours after the first year, increasing after 4 and 6 years.
6 annual bank holidays.
Annual pay review.
