Administrative Assistant
Full-Time | Fixed Term Contract | Sydney CBD | Biointelect & Biointelect Venturer
At Biointelect, we partner with innovators across the life sciences ecosystem including early‑stage Biotech and MedTech companies, Multinational pharmaceutical companies, universities, research institutes, government bodies, and not‑for‑profits. We deliver high‑quality consulting services, are a full service Clinical Research Organisation (CRO) and support organisations working to improve health outcomes in Australia and globally.
The Opportunity
We are seeking a proactive and organised Administrative Assistant to support the smooth day-to-day operations of Biointelect and Biointelect Venturer. Working closely with the Executive Officer, General Manager of Biointelect Venturer, and the wider team, you will support office operations, governance activities, internal systems, events, and business administration. This is a varied role that will suit someone who enjoys being organised, takes initiative, and likes helping teams operate at their best.
Key Responsibilities
- Provide day-to-day office and administrative support.
- Coordinate meetings, travel, facilities, and office logistics.
- Support governance meetings, including scheduling, preparation of materials, minute-taking, and maintaining records.
- Assist with internal events, client meetings, workshops, and conferences.
- Support onboarding and offboarding activities, including equipment and system access.
- Maintain internal systems, documentation, and business records.
- Provide basic Salesforce administration and reporting support.
About You
You are organised, reliable, and enjoy working in a fast-paced environment where no two days are the same. You take pride in delivering quality work, notice what needs to be done, and are happy to jump in and help wherever needed.
You enjoy working with people, communicating with a range of stakeholders, and building strong working relationships. You’re naturally curious, willing to ask questions, and comfortable learning new systems and ways of working. Most importantly, you’re someone who takes ownership, follows
through on commitments, and enjoys contributing to a positive team environment.
You bring:
- Previous experience in an administrative, office support, executive support, team
coordination, or similar role.
- Strong Microsoft 365 skills, including Outlook, Word, Excel, Teams, and PowerPoint.
- Excellent communication and interpersonal skills.
- Strong attention to detail and the ability to manage multiple priorities.
- Demonstrated initiative, sound judgement, and the ability to work independently while knowing when to seek guidance.
- A willingness to learn, take feedback on board, and continuously develop.
- A positive attitude and willingness to roll up your sleeves and help where needed.
- Formal training or qualifications in business administration, office administration, business services, executive support, or a related discipline will be highly regarded.
- Experience with Salesforce or similar CRM systems will be highly regarded but is not essential.
Why Join Us?
At Biointelect, you will be part of a purpose‑driven team contributing to meaningful work in health and life sciences. You will gain exposure to a wide range of projects, learn from experienced colleagues, and build your administrative and operational capability in a supportive environment.
If this sounds like you, we welcome your application.
This position is offered as a full-time fixed-term contract through to 1 November 2029.
Biointelect is an equal opportunity employer. All applicants will be considered for employment without attention to race, colour, religion, sex, sexual orientation, gender identity, national origin, veteran,
or disability status.
