About Us
At Biodiversity Australia, we’re dedicated to creating sustainable solutions that allow people and the environment to thrive together. As a proudly Indigenous-owned environmental management consultancy, we specialise in protecting biodiversity and supporting sustainable development through innovative, science-based approaches.
Our work is as diverse as the environments we protect—from renewable energy and infrastructure projects through to government, defence, resources and conservation initiatives. We don’t just deliver environmental services; we help create lasting environmental, social and economic outcomes for our clients and communities.
With a national footprint and a team of passionate professionals, we’re proud to be leading some of the most significant environmental programs in Australia.
At our core, we’re guided by our values of Integrity, Teamwork, Safety, Client Success and Indigenous Pathways. These values shape how we work, how we support one another, and the positive impact we strive to create every day.
Join us in shaping a brighter, greener future where your work makes a genuine difference.
About the Opportunity
Due to continued business growth, we are seeking a highly organised and motivated Project Administrator to join our team.
This role is ideal for someone who thrives in a fast-paced environment, enjoys supporting operational teams, and takes pride in delivering exceptional administrative support. Working closely with the Business Unit Manager and Project Teams, you will play a critical role in ensuring projects are established correctly, resources are coordinated effectively, and key administrative processes run smoothly.
As part of a larger administration and support network, you will be surrounded by a collaborative team who are committed to quality outcomes, continuous improvement and supporting one another’s success.
What You’ll Be Responsible For
- Providing high-level administrative support to the Business Unit Manager and project teams.
- Coordinating project setup and ensuring compliance with company systems and processes.
- Preparing and maintaining project documentation, records and reporting requirements.
- Supporting project scheduling and workforce coordination across multiple projects.
- Organising inductions, training, compliance requirements and onboarding activities.
- Booking travel, accommodation, vehicle hire and project logistics.
- Assisting with invoicing, purchase orders and project financial administration.
- Coordinating meetings, preparing agendas, taking minutes and managing follow-up actions.
- Maintaining SharePoint, project management systems and document control processes.
- Reviewing project documentation to ensure quality, accuracy and completeness.
- Acting as a key point of contact for internal stakeholders, field teams and support functions.
About You
You are highly organised, detail-oriented and take ownership of your work. You enjoy supporting others, solving problems and ensuring nothing falls through the cracks. You thrive in a busy environment where priorities can change quickly and understand the importance of professionalism, confidentiality and delivering exceptional customer service.
To be successful in this role, you will possess:
- Previous experience in a Project Administrator, Senior Administrator, Operations Administrator or similar role.
- Exceptional organisational and time management skills.
- Strong attention to detail and commitment to accuracy.
- Excellent written and verbal communication skills.
- The ability to manage multiple priorities and deadlines simultaneously.
- A proactive approach with strong problem-solving capabilities.
- High levels of professionalism, discretion and confidentiality.
- Advanced Microsoft Office skills, including Outlook, Word and Excel.
- Experience with project management systems, ERP platforms or document control systems will be highly regarded.
- Exposure to environmental, construction, infrastructure, resources or consulting industries will be advantageous but is not essential.
Why You’ll Love Working Here
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Purpose: Work for an organisation that is committed to environmental sustainability while supporting human progression and community outcomes.
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Growth: We invest in our people through professional development, mentoring and career progression opportunities.
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Culture: Join a supportive, collaborative and values-driven team that genuinely enjoys working together.
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Stability: Become part of a growing national organisation delivering long-term projects across Australia.
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Quality: Work with confidence in an ISO-certified organisation recognised for excellence, innovation and continuous improvement.
We are proud to be an Indigenous-owned, equal opportunity employer that values diversity, inclusion and cultural respect.
We strongly encourage Aboriginal and Torres Strait Islander peoples to apply and are committed to creating meaningful career pathways through our Indigenous Pathways Model.
Applications will be reviewed as they are received, so we encourage interested candidates to apply as soon as possible.
