About us
The Royal Australian and New Zealand College of
Psychiatrists (RANZCP) is a not-for-profit membership organisation responsible
for training, educating, and representing psychiatrists across Australia and
Aotearoa New Zealand. We’re accredited by the Australian Medical Council and
the Medical Council of New Zealand to deliver specialist medical education and
professional development.
We’re guided by our reconciliation commitments and the
principles of Te Tiriti o Waitangi, working to improve mental health outcomes
for Aboriginal, Torres Strait Islander, and Māori communities. Joining RANZCP
means being part of an organisation where your work directly shapes how
psychiatry is practised, taught, and experienced across two nations.
About the role
Permanent full-time | 1.0 FTE | Naarm (Melbourne CBD)
We’re looking for a highly organised and proactive Executive
Assistant to partner with our Executive Director, Finance & Technology,
supporting the Corporate Services portfolio. The role combines dedicated
executive support with end-to-end coordination of the Finance, Audit & Risk
Management (FARM) Committee and Board reporting cycle.
You’ll manage a dynamic diary and inbox, coordinate
communications, support governance processes, and act as a trusted partner to
senior leaders, Board and committee members, handling sensitive information
with discretion and professionalism.
What you’ll be doing
- Provide
executive support to the Executive Director, including diary and inbox
management, travel coordination, and briefing preparation
- Draft,
edit, and proofread correspondence, reports, and presentations on the
Executive Director’s behalf
- Coordinate
the full FARM Committee meeting cycle: agendas, papers, logistics,
minutes, and action follow-up
- Support
the preparation and submission of Board, MAC, and Corporate Services
portfolio papers
- Liaise
professionally with internal teams, committee members, and external
stakeholders
- Provide
broader administrative support across Corporate Services, including
project support, records management, onboarding, and departmental events
What you’ll bring
- Demonstrated
experience as an EA, PA, or senior administrative professional, ideally
supporting a senior leader
- Strong
organisational skills and the ability to manage a complex, dynamic diary
- Experience
in committee and governance administration, including agendas, meeting
papers, minutes, and action tracking
- Excellent
written communication skills, including correspondence, reports, and Board
or committee papers
- Proficiency
in Microsoft Office Suite and electronic filing/records systems
- Experience
in finance, technology, corporate services, not-for-profit, or
professional services settings highly regarded
What’s in it for you
- $80,000
to $100,000 + superannuation
- Optional
salary packaging (up to $15,899 for general living expenses and up to
$2,650 for meal entertainment)
- 37.5-hour
week + monthly day off
- Hybrid:
2 days office, 3 days WFH
- 12
weeks gender-neutral paid parental leave
- A
genuinely supportive, values-led culture
How to apply
Please apply with your resume and a short cover letter
outlining how your skills and experience suit the role. Enquiries: recruitment@ranzcp.org.
Diversity and Inclusion
The RANZCP is committed to fostering a workplace where
diversity, inclusion and authenticity are genuinely valued. We encourage
applications from people of all backgrounds, including First Nations peoples,
LGBTQIA+ communities, neurodivergent individuals, and people of all ages,
cultures, faiths and lived and living experiences.
Applications close: 5PM, Wednesday 5 August.
