We’re looking for a highly organised Programs Team Assistant to help keep everything running smoothly behind the scenes.
This role is the engine room of our Programs team. Reporting to the Head of Programs, you’ll make sure rosters are ready, systems are tight and that our teams have what they need to deliver consistent and welcoming services to every visitor who walks through our doors.
About the role
You’ll be the go-to for coordination, keeping multiple parts aligned and on track, including:
- Building staff rosters across programs, managing leave, shift changes and coverage gaps
- Keeping documentation, templates and records accurate and up to date
- Supporting reporting, data integrity and filing systems
- Coordinating meetings, events and logistics
- Maintaining our program’s intranet page and ensuring resources are up to date and easy to access.
- Coordinating expenses and invoices
- Supporting purchasing, stock checks and resource tracking
- Championing safe ways of working and supporting risk assessments, area inspections and other WHS requirements.
About you
You’re someone who thrives in a purpose-driven environment and loves bringing order to complexity.
- Highly organised with strong attention to detail
- Able to manage competing priorities
- Confident communicator who builds strong relationships across the organisation
- Strong working knowledge of Microsoft Office
Additionally, the following will be highly valued:
- Experience in community services or NFP environments
- Experience with rostering systems, in particular Employment Hero
- Understanding of the SCHADs award
About Wayside
Wayside Chapel has provided unconditional love, care and support to the most marginalised people on and around the streets of Sydney since 1964. Our mission is to create a community with no ‘us and them’, and address underlying issues of inequality, wellbeing, and loneliness.
From our centres in Kings Cross and Bondi and through outreach teams, we offer a range of support services that place dignity, respect, and love at the heart of what we do.
Every day, we walk alongside people facing homelessness, addiction, mental health challenges, and isolation. We provide care that is trauma-informed, respectful, and human.
What’s in it for you?
- Five weeks’ Annual Leave
- Flexible/hybrid working options
- $15,900 of your annual salary is tax-free through generous NFP salary packaging
- Paid Cultural and Ceremonial Leave
- Employee Assistance Program – Free, confidential counselling service
To apply, submit your resume and a brief cover letter outlining your relevant experience and why you’re passionate about this opportunity.
Wayside is an Equal Opportunity Employer that provides an inclusive work environment and embraces the diverse talent of its people. We value people of all cultures, languages, capacities, sexual orientations, gender identities and/or expressions. We are committed to achieving a diverse workforce and strongly encourage applications from Aboriginal and Torres Strait Islander people.
Before an offer of employment, candidates will be required to complete the pre-employment checks, including reference checks and a background check.
