Contracts Administrator

Position Overview:

As a Contracts Administrator reporting to the Commercial Manager, you will manage the end-to-end commercial aspects of large subcontracts and self-performed works across Australia. You will collaborate with stakeholders to achieve project commercial outcomes.

Candidates must be Australian citizens only.

Location:

• Rhodes, New South Wales, Australia

Key Responsibilities:

• Contract Management: Lead contract review, execution, and compliance monitoring.

• Scope Preparation: Develop scopes of work and tender packages.

• Prequalification: Assess interested companies for project packages.

• Procurement Oversight: Ensure timely and budget-compliant procurement processes.

• Negotiations: Conduct and manage subcontractor negotiations aligned with project risk management.

• Subcontractor Management: Maintain a register of subcontractors and oversee key data in relation to subcontract. Ensure that the Subcontractor’s Scope of Works are enforced and adhered to during the execution of the Works.

• Variation Claims: Evaluation and preparation of formal response to subcontractor’s notice(s) of delay, extension of time claims, variation claims in a professional manner.

• Risk Mitigation: Identify and assess contractual risks and liabilities, implementing risk mitigation strategies and controls to protect project interests and assets.

• Dispute Resolution: Manage disputes or major claims with subcontractors. Evaluation and preparation of formal response to subcontractor’s notice(s) of delay, extension of time claims, variation claims in a professional manner.

• Compliance: Ensure adherence to contracts, procurement policies, and legal requirements.

• Vendor Management: Foster positive relationships with contractors and suppliers.

• Reporting and Analysis: Generate regular reports and updates on contract status, performance, and key metrics for project management and stakeholders, providing insights and recommendations for improvement.

• Undertake general business administration.

• Minimum 3-5 years of contracts administration experience is required.