Saint Stephen’s College is seeking an organised and service-focused Administration Assistant to provide high-quality administrative and front-office support within Student Welfare.
Working closely with the Dean of Senior Students and Pastoral Care Team, this position supports day-to-day student welfare operations through professional communication, diary and appointment coordination, record management, and responsive service to students, parents and staff.
The Opportunity
- Permanent part-time position, working term time, 20 hours per week
- Provide professional front-office and administrative support for Student Welfare, including face-to-face, email and telephone assistance to students, parents, staff and external stakeholders.
- Coordinate diaries, appointments, documentation and the distribution of key information to
support student welfare operations and wider College communication.
- Manage data, lists and reports across Microsoft Office and College systems, ensuring
information is accurate, timely and handled with care.
- Monitor the assigned inbox, support reporting and routine administration, and assist
across the wider administration team as needed.
- Enjoy a varied, people-focused role that supports business continuity and responsive
service across the College
Who We Are Looking For
- A friendly, organised and professional approach, with the ability to work positively within a team and independently in a busy school environment
- Previous experience in administration and customer service, with strong written, verbal
and non-verbal communication skills
- Strong proficiency in Microsoft Office and the ability to manage data, reports and
competing priorities with accuracy and sound judgement
- Experience in a school or College environment and familiarity with TASS or similar systems
will be highly regarded
Mandatory Clearances/Certifications
- Blue Card, in accordance with ‘No Card, No Link, No Start’, as per the Working with Children (Risk Management and Screening) Act 2000
- Current First Aid qualification (or the ability to obtain first aid qualification)
Our Commitment to Child Safety
At Saint Stephen’s College, the safety, protection, and wellbeing of every child is at the heart of who we are. We are committed to creating and maintaining an environment where students are respected, valued, and supported to thrive. Our Child Safety and Wellbeing Policies outline the standards, systems, and practices that guide our staff, volunteers, and wider community in upholding a culture of care. Saint Stephen’s College Commitment to Child Safety.
For further information please see https://www.saintstephenscollege.net.au/child-safety-commitment/
How to apply
- Click the Green ‘Apply online’ button above
- Attach your resume and cover letter
Closing date for applications is Friday 12 June 2026. Please submit applications as soon as possible as the College reserves the right to shortlist and appoint prior to closing date. An extension to the closing date may also be applied, at the College’s discretion.
