Project Administrator / General Administrator

Location: Darwin with potential to travel to remote sites

Position Type: Part-time or full-time

We are seeking a reliable and detail-oriented Project Administrator / General Administrator / Personal Assistant to support our civil and construction operations. This role is critical in ensuring the smooth day-to-day running of administrative functions across projects, including remote worksites. You will work closely with project managers, supervisors, and compliance personnel to maintain accurate records, coordinate documentation, and support operational efficiency.

Key Responsibilities

Duties for this role include, but are not limited to:

• Provide administrative support to project teams and management
• Maintain and manage project documentation, registers, and records
• Assist with timesheet collection, verification, and submission
• Coordinate travel, accommodation, and logistics for site personnel
• Prepare reports, correspondence, and project documentation
• Support compliance requirements (WHS, environmental, and quality systems)
• Manage filing systems (electronic and hard copy)
• Liaise with suppliers, subcontractors, and internal stakeholders
• Assist with onboarding and general HR administration tasks

Skills & Requirements

• Previous experience in an administrative role (civil/construction industry highly regarded)
• Strong organisational skills with high attention to detail
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment
• Proficient in Microsoft Office Suite (Word, Excel, Outlook)
• Strong communication and interpersonal skills
• Ability to work both independently and as part of a team
• Experience with project systems, timesheets, or compliance documentation is an advantage

Desirable

• Experience working on remote or regional projects
• Knowledge of WHS requirements in construction
• Familiarity with document control systems

What We Offer

• Competitive pay rates
• Meals and accommodation provided when travelling to site
• Opportunity to work across multiple remote construction sites where required
• Supportive and professional working environment in all offices