Purpose of the role:
This role works closely with the Deputy General Director and their Managers on a routine and strategic level. An administrative role supporting departments such as Technical, Facilities, Health & Safety and IT with planning, reviewing and analysing both data and operational tasks.
Key Accountabilities:
- Works with heads of departments in creating, reviewing and updating operational documentation
- Maintains electronic documentation in a structured and controlled manner
- Leads on documentation collation for key projects in a timely manner
- Provide data analysis on both routine and ad hoc basis
- Research and report creation into future organisational focus areas
- Department or project scheduling
- Arrange meetings, making sure any required facilities and technology are in place to ensure they run smoothly
- Note Taking, capturing actions
- Manage the Deputy General Directors diary and travel
- Arrange national and international travel for Deputy General Director, with supporting itineraries, ensuring all relevant documentation is provided ahead of time
- Admin tasks directly for the DGD as requested, such as expenses
- Provide confidential administrative support
- Ensure all documents and correspondence are professionally and accurately presented, in a timely manner and in line with GDPR requirements and stored in a shared area, as appropriate
- Supporting the Facilities team operationally, such as reception cover
- Complete other related projects or duties as requested
Job Requirements:
Qualifications:
- Educated to A-level or equivalent
Experience/skills required:
- Detailed knowledge and experience working with Excel, Teams and other Microsoft programs is essential.
- Ability to learn and ‘pick up’ a wide range of scheduling and software programs.
- High level of accuracy and attention to detail
- Ability to maintain confidentiality, and operate with tact and discretion.
- Experience of national and international travel and accommodation booking
- Minute taking-experience
Functional/leadership competencies:
- Ability to work as an individual and also part of a team
- Taking initiative and have ability to plan own workload
Terms and conditions
Salary: £26,000 per annum
Hours of work: 35 hours per week
Holiday entitlement: 33 days inclusive of 8 statutory holidays, per annum
Pension: Opera North will automatically enroll you into the company pension scheme upon appointment and after 3 months’ service will contribute equivalent to 5.5% of your basic pay, should you meet the current legislative criteria. You will be required to make a personal contribution of 2.5% of your basic pay. We reserve the right to make future changes to our pension arrangements.
Equity, diversity and inclusion.
We promote equity, diversity and inclusion in our workplace and make recruitment decisions by matching our needs with the skills and experience of the candidate. As we work to address underrepresentation in our workforce, we are particularly keen to hear from applicants from the global majority or those with other protected characteristics.
General responsibilities of everyone who works for us:
- Represent the company values and purpose to create extraordinary experiences everyday
- Work collaboratively and co-operatively with all team members and take an active part in team meetings and discussions
- Be an ambassador for Opera North and follow our policies and procedures
- Play your part in ensuring that everyone who comes through our door is welcomed and treated with respect
