The Trust Accounts Analyst plays a vital role in the efficient management of financial processes within the organization. This position involves a range of responsibilities, encompassing debt recovery, accounts receivable, levy management, contract preparation, liquidity monitoring, and various other ad hoc financial tasks.
Key Responsibilities
Debt Recovery Management:
- Manage and monitor accounts in arrears.
- Communicate with debtors to facilitate payment arrangements and resolve outstanding issues.
- Collaborate with legal and collections teams when necessary to recover delinquent debts.
Levy Inbox Management and Levy Issuance:
- Administer the levy inbox, ensuring timely and accurate responses to inquiries.
- Prepare and issue levy notices in accordance with established schedules and regulations.
- Maintain thorough records of levy communications and transactions.
Process AR Invoices:
- Accurately process accounts receivable invoices, verifying billing details and ensuring compliance with organizational policies.
- Monitor and follow up on overdue invoices, facilitating timely payments.
Preparing Contract of Appointment:
- Assist in the preparation and documentation of contracts of appointment for various stakeholders.
- Ensure that contracts are complete, accurate, and compliant with legal requirements.
Issue Strata Fees:
- Calculate and issue strata fees or maintenance fees to property owners as per contractual obligations.
- Address any fee-related inquiries and provide necessary documentation.
Manage Liquidity Status per Owners Corporation:
- Continuously monitor the liquidity status of the Owners Corporation’s accounts.
- Prepare reports and forecasts to assess financial health and liquidity needs.
- Recommend strategies to optimize liquidity.
Other Ad Hoc Finance Tasks:
- Collaborate with the finance team on various special projects and ad hoc tasks.
- Assist in financial reporting, budget preparation, and audit support as required.
- Proactively identify opportunities to enhance financial processes and operational efficiency.
- Other Tasks may include, but are not limited to:
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Financial Data Entry: Accounts Associates are often responsible for entering financial data into accounting software, including invoices, expenses, and payroll information.
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Reconciliation: They may be required to reconcile bank statements, accounts payable, and accounts receivable to ensure accuracy and identify discrepancies.
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Record Keeping: Maintaining organized and accurate financial records is essential. Accounts Associates often need to keep track of financial transactions, receipts, and invoices.
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Assisting with Financial Reports: They may assist in the preparation of financial reports, including income statements, balance sheets, and cash flow statements.
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Communication: Accounts Associates often need to communicate with other departments, vendors, and clients regarding financial matters and discrepancies.
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Compliance: Ensuring compliance with relevant financial regulations and company policies is a vital part of this role.
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Supporting Audits: Accounts Associates may assist with internal and external audits by providing necessary documentation and information.
Qualifications and Requirements:
- A bachelor’s degree in finance, accounting, or a related field is preferred.
- Previous experience in finance, accounting, or debt recovery is advantageous.
- Proficiency in financial software and Microsoft Office Suite, particularly Excel.
- Strong attention to detail, analytical skills, and problem-solving abilities.
- Excellent communication skills for effective interaction with team members, debtors, and stakeholders.
- Ability to manage and organise financial records and digital documents efficiently and be able to manage multiple tasks and meet deadlines in a dynamic work environment.
- Knowledge of relevant financial regulations, laws, and accounting principles is a plus.
- Ethical Conduct: Integrity and ethical behaviour are vital, as Accounts Associates deal with sensitive financial information.
- Adaptability: The accounting field can be subject to changes in regulations and technology, so adaptability is beneficial.
This job description outlines the primary responsibilities of the Accounts Associate position. The successful candidate will contribute significantly to our financial team’s objectives, ensuring the effective management of financial transactions, debt recovery efforts, and other financial processes.
Systems:
- Microsoft Applications
- Front (Email)
- Urbanise Strata
- StrataVote
- Dialpad
- Adobe Acrobat
