[USM] Sales Admin Support Intern

JOB OVERVIEW:

To support the Sales Team Lead in ensuring the smooth execution of sales operations by providing administrative assistance, maintaining organized documentation and facilitating effective communication to enhance overall sales efficiency.

KEY RESPONSIBILITIES AND DUTIES:

• Prepare sales proposals, quotations and other relevant documents to support the sales process and ensure timely submission to clients.
• Manage and organize sales-related documentation, including maintaining accurate records and ensuring proper filing for easy retrieval.
• Coordinate with internal teams such as finance and operations to facilitate smooth processing of sales requests and resolve any administrative issues.
• Assist with client-related tasks including scheduling meetings, following up on inquiries and ensuring seamless communication between teams.

CORE COMPETENCIES REQUIRED:

• Efficiency: Managing multiple administrative tasks effectively, ensuring smooth sales operations with minimal delays. This includes preparing proposals, maintaining records and supporting Sales Team Lead efficiently.
• Attention to Detail: Ensuring accuracy in preparing sales documents, maintaining organized records and double-checking information to prevent errors in proposals and client communications.
• Communication: Facilitating clear and professional communication between the sales team, clients and internal departments. This includes responding to inquiries, assisting in follow-ups and ensuring seamless coordination.
• Time Management: Prioritizing tasks effectively to meet deadlines for sales proposals, client requests and internal reporting, ensuring smooth daily operations.
• Team Collaboration: Working closely with Sales Team Lead and internal teams to support sales functions, contributing to a cohesive and productive work environment.

QUALIFICATIONS OR REQUIREMENTS:

• Currently pursuing a Diploma or Bachelor’s degree in Business Administration, Sales & Marketing or a related field where internship is a mandatory requirement by the college or university.
• Good organizational and administrative skills, with the ability to manage multiple tasks efficiently and meet deadlines.
• Good communication and interpersonal skills with the ability to work well in a team and interact professionally within team.
• Proficient in Microsoft Office (Word, Excel, PowerPoint); familiarity with CRM or sales tools is a plus.
• Detail-oriented, proactive and eager to learn in a fast-paced sales environment.