Mega Electrics AUS is a family owned and operated business established in 1991. We are a growing industrial and commercial electrical contracting business operating nationally across Australia. With a strong reputation for delivering innovative, cost-saving solutions, we pride ourselves on tailoring outcomes to meet our clients’ individual requirements.
At Mega Electrics, you’ll be part of a friendly, supportive team working in a dynamic and challenging environment, where collaboration, quality and continuous improvement are valued.
About the Role
We are seeking an experienced and highly organised Project Administrator to support the successful delivery of our projects. This is a full-time position, providing critical administrative and operational support to project teams and the State Manager, in accordance with company policies and ISO 9001 (Quality Management) and ISO 45001 (Work Health & Safety) requirements.
You will be responsible for coordinating workflows, supporting project scheduling, managing and maintaining accurate project documentation and records, and acting as a key point of contact for internal and external stakeholders, ensuring compliance with established quality, safety, and governance procedures.
Key Responsibilities
- Assist with scheduling labour and resources using SimPRO (or other company systems)
- Monitor and manage pending, in-progress and completed jobs
- Support project scheduling activities, including updating programs and tracking milestones.
- Support cost tracking, invoicing and claims preparation as directed
- Maintain project cost records and assist with monthly reporting
- Create and maintain workflows, documentation, registers and databases
- Manage document control systems, including correspondence, drawings, RFIs, variations, and approvals.
- Assist in the preparation and distribution of project reports, progress updates, and dashboards.
- Ensure version control, traceability, and auditability of project documents.
- Act as a central contact point for project participants, suppliers and contractors
- Assist with purchase orders, subcontractor documentation and supplier onboarding
- Book site inductions and manage operational documentation
- Track expenses and assist with purchasing, including purchase orders and work orders
- Support fleet, equipment and office resource coordination
- Assist with quality assurance, ensuring deliverables meet client and compliance requirements
- Support operational discussions and process improvements
- Liaise with HR, accounts and internal teams to ensure smooth project delivery
- Ensure compliance with WHS, environmental, quality and company policies
To be successful in this role, you will bring:
- 5 years’ experience in a project administration role
- Strong attention to detail and excellent organisational skills
- Exceptional time management and the ability to prioritise competing tasks
- Strong verbal and written communication skills
- A proactive, solutions-focused approach with the ability to work autonomously
- Proven ability to build positive working relationships at all levels
- Strong customer service ethic and team-oriented mindset
- Commitment to safety, quality and ethical conduct
Skills & Qualifications
- Strong knowledge of Microsoft Word, Excel and Outlook
- Experience using SimPRO (or similar project management systems)
- Understanding of policies and procedures
- Current driver licence
- Secondary qualification in Business (Desirable)
- Experience in industrial, construction or project based contracting environments (Desirable)
- Basic understanding of project financial processes
What We Offer
- Full-time employment with a well-established national business
- Supportive, family-owned company culture
- Opportunity to contribute to meaningful projects and process improvements
- Inclusive workplace that values diversity and equal opportunity
How to Apply
If you meet the above requirements and would enjoy being part of a friendly, supportive team, we invite you to submit your current resume by clicking Apply or emailing hrteam@megaelectrics.com.
Only shortlisted applicants will be contacted.
Mega Electrics AUS is an Equal Opportunity Employer.
