About Us
HumanAbility is a Jobs and Skills Council for the health, human services, aged care and disability, sport & recreation and early childhood industries.
HumanAbility’s objective is to advance education by supporting skills and workforce development for the above specified industries. It is a values-based organisation, that is not-for-profit, industry-owned and led, that is contracted by the federal government.
HumanAbility will achieve its objectives through:
• Implementation of the Jobs & Skills Councils – Strengthening Australia’s National Vocational Education and Training System program, or its replacement program, and similar programs supported by governments and/or industry;
• Workforce planning activities that develop strategies to address workforce challenges, using high-quality data and evidence on current and emerging skills needs (in collaboration with Jobs and Skills Australia) associated with a range of educational pathways, including vocational education and training (VET) and higher education;
• Formal and informal training product development, including resources aligned with standards set by Skills Ministers to improve the quality, speed-to-market and responsiveness of nationally recognised training products;
• Contributions to the implementation, promotion and monitoring of VET; and
• Industry stewardship to advance education by acting as a source of intelligence on issues affecting relevant industries and national training system opportunities.
For further information, please see the Department of Employment and Workplace Relations factsheet on the role of JSCs in industry engagement reforms.
The Governance, Administration and Committees Coordinator enhances organisational capacity and effectiveness by providing key administrative and governance support to the Board, and other committees, across HumanAbility. This full-time, ongoing role (subject to funding, currently through mid-2028) can be based anywhere in Australia and will involve regular travel for meetings, workshops and industry events.
About the Position
The Governance, Administration and Committees Coordinator plays a key role in strengthening HumanAbility’s governance and operational effectiveness. The position provides high-quality administrative and secretariat support to the Board and a range of governance and advisory committees, including Industry Advisory, Technical and project-specific committees.
Working closely with Board Directors, senior executives and leaders, the role supports the smooth operation of governance forums through the coordination of meetings, preparation and distribution of papers, and accurate minute-taking. The Coordinator brings a strong focus on systems, processes and governance, with excellent organisational and stakeholder management skills, and thrives in a dynamic, fast-paced environment.
Key Accountabilities
Senior Administration & Committees Coordination
• Provide high-level administrative and secretariat support to the Board, Board Committees, Chairs and Company Secretary
• Coordinate end-to-end committee operations, including agendas, papers, briefings, minute-taking and follow-up actions
• Support key organisational committees such as Industry Advisory Committees and Technical Committees
• Prepare forward meeting schedules and manage records, membership documentation and induction materials
• Coordinate logistics for in-person and virtual meetings across governance and consultative forums
• Manage competing deadlines and ensure timely, accurate dissemination of documentation
Governance & Systems Management
• Maintain and manage governance and stakeholder systems (e.g. Board portals, CRM, SharePoint and project management tools)
• Ensure documentation is prepared, circulated and stored in line with governance requirements, policies and Terms of Reference
• Support risk management, compliance and governance processes through strong systems and record-keeping
• Contribute to efficient project and quality control processes from initiation to delivery
Stakeholder Engagement
• Communicate confidently and professionally with Board Directors, Committee Chairs, the Company Secretary, CEO and senior executives
• Liaise with internal and external stakeholders to support committee operations and project delivery
• Exercise discretion, confidentiality and sound judgement in all stakeholder interactions
• Provide clear updates on timelines, progress and deliverables
Cross-Functional Collaboration
• Work collaboratively with teams across the organisation to support governance and project outcomes
• Support effective planning, coordination and timeline management across multiple workstreams
• Contribute insights and support cross-functional initiatives in a small, fast-paced environment
Skills and Experience
• A post-secondary qualification in business administration, project management, engagement or a related discipline, or equivalent relevant experience
• Demonstrated experience providing high-level administrative, governance or executive support, including working with Boards, committees or senior leaders
• Exceptional organisational and time-management skills, with the ability to manage competing priorities across multiple projects and stakeholders
• Strong written and verbal communication skills, including high-quality minute taking and document preparation
• Proficiency in Board management systems (such as Diligent or similar), Microsoft Office and project management tools; experience with Adobe highly regarded
• Ability to work independently with initiative, while also collaborating effectively within a fast-paced, cross-functional environment
• A strong understanding of confidentiality and discretion, with the ability to manage sensitive and privileged information appropriately
• Capacity to quickly develop an understanding of the organisation, its operating environment, industry priorities and broader policy or political context
• High attention to detail, with a proven ability to deliver accurate, timely and high-quality work
• A collaborative, professional approach with the ability to build trusted relationships with internal and external stakeholders, including Board Directors and senior executives
Other Information
There may be times when it is required to work outside normal business hours i.e. evenings and weekends to meet operational and/or stakeholder requirements, and dependant on work deliverables, the role may be required to undertake travel.
We operate a hybrid working model. While flexibility is supported, the balance of office-based work, in-person attendance at meetings, events, etc and remote work will vary depending on role, location, and business needs.
Interested?
We encourage you to apply, even if you don’t meet every single criterion. We value diverse experiences and perspectives, and your unique skills could be a great fit for our team.
We operate a hybrid working model. While flexibility is supported, the balance of office-based work, in-person attendance at meetings, events, etc and remote work will vary depending on role, location, and business needs.
Click on Apply button to submit your cover letter and cv. Applications will be reviewed as they are received, we encourage you to apply without delay. If you have any questions about this role, please contact our P&C team confidentially on people@humanability.com.au.
