Holyoake has a proud 50-year history of giving people
impacted by alcohol, drugs and mental ill health the support, hope and
confidence they need to live the life they choose. We operate through five
locations in Victoria Park, Midland, Northam, Narrogin and Merredin, and employ
over 100 staff. The Holyoake Approach is unique to us and guides our way of
working.
We are currently recruiting for an exceptional Executive
Assistant based in our Victoria Park head office. Reporting directly to our
Chief Executive Officer, this position will be responsible for the maintenance
of incoming and outgoing correspondence for our Executive Leadership Team.
This opportunity is perfect for a candidate who is searching
for a dynamic position which goes beyond a standard administration role. Each
day will bring different opportunities and
tasks, ranging from administration to event planning and office maintenance.
Holyoake actively promote a working environment that values
diversity and inclusion. We strongly encourage applications from Aboriginal and
Torres Strait Islander people, people from culturally diverse backgrounds,
people who identify as LGBTQIA+ and people with a disability. If you have any
support or access requirements, we encourage you to advise us at time of
application.
Key responsibilities:
- Provide end-to-end executive support to the CEO
and executive leaders, including diary management, meeting coordination, travel
planning and correspondence management.
- Assist
with the planning and coordination of internal and external Holyoake
events. Including but not limited to catering, guest lists, RSVPs,
communications and other logistics.
Coordinate executive and governance meetings:
prepare agendas and papers, take accurate minutes, track actions, and follow up
to ensure deadlines are met.
Act as a key point of contact for senior
stakeholders – handling enquiries professionally, escalating as required, and
maintaining confidentiality at all times.
- Liaise
with tradespeople on electrical, plumbing, and other maintenance issues
across Holyoake’s offices.
- Design and deliver high-quality presentations
and written materials (e.g., slide decks, board/committee papers, briefings,
reports and communications) with a strong eye for detail, layout and story.
Selection Criteria:
- Well-developed
administrative and secretarial skills, including minute taking.
- Excellent
written and verbal communication skills.
- Sound
understanding of governance and confidentiality.
- Experience
in planning and running internal and external events and liaising with
organisations on logistic matters.
- Demonstrated
experience working for multiple executives.
- Highly developed judgement, discretion and
professionalism when working with confidential and sensitive information.
- Ability
to establish effective working relationships with a variety of people at
different levels both internally and externally.
- Highly
proficient in the use of Microsoft Office applications, including
SharePoint and CoPilot.
Holyoake is committed to developing employees and provides a
flexible and supportive working environment. We offer:
- Starting
salary of $86,931 + super (per annum)
- Flexible
work conditions, including work from home
- Up
to 3 days additional Christmas leave
- Options
to salary package up to $15,900 per annum for general living expenses and
an additional $2,650 per annum for entertainment benefits, to increase
your take home pay
- Excellent
opportunity to be a part of a values led organisation and make a
difference
- Free
parking on site at Victoria Park and close proximity to public transport
stations
Please submit your CV and a covering letter addressing the
criteria outlined above. We are seeking to appoint someone to this role
as soon as possible and will close this vacancy once suitable candidates have
been identified. Apply without delay.
Referrals from recruitment agencies will not be accepted.
