About the Role
This is not your standard Executive Legal Assistant role.
At HBA Legal, this position offers the opportunity to step into a high-impact role that goes beyond traditional support.
Combining Partner support, with involvement across team coordination, operations and firm-wide initiatives, this is a great opportunity to take ownership and make a meaningful impact.
You’ll work closely with a Partner in our Casualty & Commercial practice group, as well as our Shared Services team, playing a key role in keeping things running smoothly, supporting the team, and contributing to how we continuously improve the way we work.
If you enjoy variety, ownership and being part of a collaborative, forward-thinking environment, this is the role for you.
What you’d be doing in this role:
Partner Support
- Provide high-level executive support, including diary, inbox and meeting management.
- Coordinate travel, expenses and key priorities to keep the Partner organised and ahead of schedule.
Legal Administration
- Draft and prepare correspondence, legal documents, reports and presentations.
- Manage end-to-end matter administration including file management, briefs and documentation.
- Support billing processes including draft bills and invoicing.
Settlements Coordination & Liaison
- Provide liaison support for settlements across the firm, assisting with coordination and communication between teams.
- Work closely with Shared Services to help ensure processes run smoothly and consistently.
- Supported by established processes, training and collaborative team, this forms a natural extension of the role.
Office & Team Coordination
- Support the smooth day-to-day running of the Brisbane office, including onboarding coordination, facilities liaison, and general office organisation.
- Act as key point of coordination for the Brisbane admin team, helping to keep workflows organised, consistent and collaborative.
- Assist with team initiatives, contributing to a well-organised and positive working environment, while working closely with Shared Services and the wider team to support process improvements as needed.
What we’re looking for
- Experience supporting senior professionals in a fast-paced environment.
- Strong legal administration and billing experience.
- Highly organised with the ability to manage competing priorities.
- Proactive, solutions-focused and confident
taking ownership.
- Strong communication skills and ability to build relationships across teams.
- Advanced skills in Microsoft Office and document management tools.
Overview of HBA Legal
HBA Legal is a team of award-winning solicitors offering a highly competitive suite of legal and technical claims services to meet the needs of today’s insurance marketplace. We have offices across the country in Perth, Sydney, Brisbane, Canberra, Melbourne and Newcastle.
We are an evolved legal services business, with a different approach to practice. Bureaucracy is long banished in favour of plain-English, responsiveness and flexibility. We apply creative thinking to bring expert solutions across legal challenges, claims, risk and business processing.
Why HBA?
We strive to create an environment where people can and do perform at their very best. They understand what we are creating, and they want to be a part of it, because they understand the difference that we make to our clients’ lives. And where we succeed, we share the rewards and recognise people in ways that celebrate our achievements.
HBA is all about doing things differently. We challenge the
stereotypes associated with traditional law firms in terms of our structure,
management style and way of life. Creativity and innovation are at the heart of
everything we do.
Benefits & Perks:
- Agile working environment: We understand life is not a one size fits all. So, we trust you to work in a way that suits you best. Explore options for hybrid work and extra purchased leave
- Relaxed office environment where you can “dress for your day”
- Up to 12 weeks Paid Parental Leave depending on years of service
- Structured mentoring and career development opportunities through internal and external training
- Enjoy your birthday off with friends and family with an extra day of birthday leave per year
- Fun nights out, team bonding events, and biannual parties (EOFY & Christmas) with the celebration of moments that matter throughout the year through our Culture Committee!
- Health and Wellbeing: Employee Assistance Program with 24/7 complimentary counselling, nutrition, legal and financial advice and annual flu vaccinations
- Access to everyday discounts through our corporate discount schemes
Next steps
If you’re interested in a career with HBA, then please apply to this vacancy via Seek or reach out to us directly at careers@hbalegal.com Please know that as much as we would like to, we can’t always get back to everyone. At this stage, only shortlisted candidates will be contacted.
We encourage people of all genders, Aboriginal and Torres Strait Islander people, people with disabilities and people with culturally and linguistically diverse backgrounds to apply for this role.
Please note in order to comply with our regulatory obligations, all successful candidates must consent to HBA Legal conducting background checks.
