Project Admin Assistant – Brisbane

Project Administration Assistant (Construction Projects) – Brisbane

About Us

Endfire Engineering is a proudly Australian-owned company with over 25 years of industry experience. Operating across Brisbane, Townsville, Darwin, Cairns, Sydney, and New Zealand, we have built a strong reputation for quality, safety, and reliability.

We deliver fire protection services across a wide range of commercial and industrial projects, supporting diverse clients and sectors.

The Role

We are seeking a motivated and detail-oriented Project Administration Assistant to support our project management team in Brisbane. The internal title for this role is Project Administrator, and you will play an important role in supporting project delivery through strong organisation, documentation, and procurement administration.

This role is ideal for someone who enjoys working in a structured environment, supporting multiple projects and collaborating with project managers and site teams. This role provides daily support to project managers and project teams, therefore reliability and consistent attendance are important to ensure effective project administration.

Key Responsibilities

• Provide administrative support to project managers and project teams across the project lifecycle.
• Maintain and organise project documentation, including schedules, registers and reports.
• Assist with obtaining supplier quotes and supporting procurement activities

• Manage the end-to-end process of raising Purchase Orders

• Maintain procurement registers and ensure records are kept up to date
• Prepare and distribute monthly procurement reports
• Track and manage sample submissions to clients
• Maintain Hire Plant Registers and update records following purchase order issuance
• Coordinate the preparation and compilation of project Operation and Maintenance Manuals
• Assist with mobilisation of employees to project sites, ensuring all logistics are in place
• Support Quality Assurance processes by collating project documentation
• Manage the collection of Maintenance Dockets during the Defects Liability Period
• Provide general administrative support, including office maintenance, vehicle management, and compliance tasks.

Required Qualifications and Skills

• Previous experience in project administration, construction administration, or a similar role
• Experience with procurement and purchase order processes
• Experience with project management software such as Procore (or similar) is desirable
• Proficient in Microsoft Office suite and comfortable working across multiple systems
• High attention to detail and ability to identify errors or inconsistencies
• Excellent written and verbal communication skills
• Strong organisational skills with the ability to manage competing priorities
• Candidates must hold valid Australian working rights

How to Apply

If you are interested in a challenging role that allows you to contribute to a successful company, this position at Endfire Engineering might be an excellent fit for you.

Due to the administrative nature of this role, applications demonstrating strong attention to detail will be highly regarded.

Apply online today to become part of the Endfire Engineering team. Shortlisted candidates will be contacted for interview.

Note: After applying, you will receive an email from our system with screening questions that must be completed to finalise your application.