Sales Trust Administration Assistant

We’re looking for a highly organised Sales Trust Administration Assistant to join our team.

This is a detail-driven role at the heart of the business, managing trust account processes, supporting settlements, and working closely with agents, solicitors, and clients to ensure everything runs smoothly and compliantly.

You’ll need to be confident on the phone, proactive in your approach, and comfortable handling sensitive information.

What you’ll be doing:

• Managing daily trust account processes including deposits and reconciliations
• Verifying transactions and resolving discrepancies
• Maintaining accurate records in Agentbox and Xero
• Liaising with agents, solicitors, and purchasers
• Opening and closing investment accounts in line with instructions
• Coordinating settlements, disbursements, and invoicing
• Supporting commissions and internal processes
• General administration and inbox management

About you:

• Strong attention to detail — you love getting things right
• Highly organised with strong administration skills
• Confident communicator, comfortable speaking with clients
• Enjoy working with numbers and processes
• Able to multitask and problem-solve
• Intermediate Microsoft Office skills
• Experience with Agentbox and/or Xero is a plus

This could suit someone from property management looking for a more structured role, or a strong administrator/bookkeeper who enjoys precision and process.

Why DiJones:

At DiJones, we’re not just about real estate — we’re about building careers. Recognised as Training & Education Program of the Year at the REB Awards, we’re known for our people-first culture, strong support, and focus on long-term growth.

• Industry-leading training and development
• Supportive, high performing team
• Flexible work environment once up and running
• Career progression opportunities

How to apply:

If you want to be part of the DiJones team, apply today by sending your resume to recruitment@dijones.com.au

Direct applications only at this stage — no agencies please.

Due to high application volumes, only shortlisted candidates will be contacted.