Cathedral Lodge & Golf Club is a private, members only Golf Club set in the stunning Thornton, in Country Victoria.
At the heart of Cathedral Lodge is a commitment to creating memorable experiences for our
members and their guests. The Club features a championship golf course, beautifully appointed accommodation, thoughtfully designed member facilities and a welcoming, understated atmosphere that reflects the natural beauty of the region.
Our team plays a vital role in delivering this experience. We pride ourselves on fostering a
collaborative, supportive environment where attention to detail, professionalism, and a genuine passion for hospitality are highly valued.
Working at Cathedral Lodge means being part of a close-knit team that takes
ownership, works together, and strives for excellence in everything we do.
Position Purpose
The Club Finance & Operations Coordinator supports the day-to-day financial and operational
administration of the Club, with a strong focus on invoicing, reconciliations, systems management, and stakeholder coordination. This role acts as a key liaison between internal departments, homeowners, and management to ensure accurate
financial processing and smooth operational delivery.
Key Responsibilities
Invoicing & Accounts Administration
- Prepare and manage Member House invoices
- Support event quoting and invoicing processes
- Assist with entering supplier bills into Xero for payment processing
- Assist with monthly invoicing and transaction reviews
Reconciliations & Financial Processing
- Assist with:
- Manage credit card receipt processes
- Support End of Month (EOM) procedures
Systems & Data Management
- Maintain and support POS system (Swiftpos):
- Assist with finance-related systems including:
- Contribute to system improvements and integrations
Operational Finance Support
- Prepare end-of-day finance packs, including document scanning and filing
- Conduct end-of-day checks to ensure all transactions are captured accurately
- Assist with stocktakes, including counts and variance reporting
- Provide general financial support across departments
- Act as an onsite finance point of contact for staff
Homeowner & Stakeholder Liaison
- Manage homeowner invoicing processes:
- Collect and input financial data
- Maintain accurate records
- Act as liaison between the Club and homeowners
- Respond to queries in a timely and professional manner
Reporting & Administration
- Assist with preparation of financial and operational reports, including event reporting
- Support data analysis and reporting requirements as needed
Training & Continuous Improvement
- Assist in training staff on finance systems and processes
- Develop and maintain training materials and user guides
- Support implementation of new systems (e.g. POS, accounting, fixed asset register)
- Participate in process improvement initiatives
General Duties
- Support ordering and receiving processes where required
- Assist across departments to ensure smooth operations
- Perform other duties as reasonably required by Management
Key Skills & Experience
- Experience in accounts administration or finance support (hospitality or club environment
desirable)
- Familiarity with accounting software (e.g. Xero) and POS systems
- Strong attention to detail and organisational skills
- Ability to manage multiple priorities and meet deadlines
- Strong communication and stakeholder management skills
- Proactive and team-oriented approach
Reporting Line
Reports to: Finance Manager (Melbourne based)
