Position: Executive Assistant
Contract: Permanent position
Start date: 30th April 2026
Hours: Monday – Friday, 38 hours per week
Remuneration: Level 5 ($38.51 – $40.36 per hour), depending on qualifications and experience.
Applications close: 9am Wednesday 25 March 2026. Please note that applications for this role may be considered as they are received and an appointment made prior to the advertising close date.
About the Role:
We seek to appoint a proactive, organised, and professional Executive Assistant to support the Principal and Senior Leadership Team. This role provides high‑level executive and administrative support, ensuring the smooth coordination of leadership operations and the effective flow of communication across the school. The Executive Assistant will manage confidential documentation, assist with governance processes, coordinate schedules and meetings, and contribute to broader organisational administration within Brisbane Montessori School. We warmly welcome a dedicated and adaptable professional with a positive presence, strong attention to detail, and a collaborative approach with a genuine commitment to embracing and upholding the Montessori philosophy.
To be successful, you will have:
- Proven experience providing high‑level executive support, including managing leadership calendars, compliance timelines, and strategic milestones.
- Strong capability in preparing executive briefing papers, background documentation, and high‑quality written communications.
- Experience drafting executive communications and coordinating Principal’s Reports, Board papers, and action registers.
- Demonstrated understanding of governance and compliance processes, including maintaining policy registers, version control, and executive filing systems.
- Ability to support legislative, WHS, and child‑safety compliance requirements with accuracy and confidentiality.
- High‑level minute‑taking skills for Executive and Board meetings, ensuring precise documentation of decisions and compliance matters.
- Confidence in managing sensitive parent enquiries and acting as a first point of contact for executive‑level matters.
- Experience coordinating high‑level stakeholder meetings and liaising with external advisors such as legal, audit, and consultancy professionals.
- Strong analytical and administrative skills, including preparing dashboards, summaries, data reports, and briefing materials.
- Experience supporting census, regulatory reporting, and major school or leadership events.
- Ability to coordinate travel logistics and prepare itineraries when required.
- Demonstrated strong interpersonal communication skills and the ability to build positive relationships with parents, staff, and external stakeholders.
- Experience providing project coordination across administrative or organisational functions.
- A collaborative approach, contributing positively to team culture, engaging in reflective practice and participating in planning sessions and professional learning.
- A commitment to modelling professionalism, confidentiality, and respect in all interactions.
- An understanding of the school’s vision, objectives and workplace values.
What you bring:
- Minimum Certificate IV in Business Administration or equivalent skills and experience.
- Minimum three years’ experience in an Executive Assistant or Senior Administrative role.
- A current Childcare First Aid & CPR certificate or willingness to obtain.
- A current Blue Card Exemption or willingness to obtain prior to starting.
- Strong organisational and time‑management skills, with the ability to work efficiently and independently in a dynamic environment.
- A commitment to reflective practice, continuous improvement, and a collaborative team culture.
- The ability to coordinate high‑level stakeholder meetings, support event planning, and contribute to executive projects.
Applications are to be made to the attention of Recruitment and should include the following:
- Up-to-date resume
- Cover Letter
- At least two confidential referee contact details, including one referee who is your current supervisor or manager.
(By submitting this application, you agree that our staff may contact your referees—if required—prior to preliminary screening.)
Our School
Nestled in the leafy grounds of Fig Tree Pocket, wrapped by Brisbane River, Brisbane Montessori School began its journey in 1984 with just five children, one dedicated volunteer teacher, and a humble verandah as their first classroom. From these modest beginnings, our school has flourished into one of Australia’s largest Montessori institutions, offering a dynamic, child-centered education for students from 15 months to 18 years.
We believe that the world needs curious, creative, compassionate, global thinkers. That is why our vision is to be a school for families committed to an excellent education in a Montessori environment. More information about our school can be found at www.bms.qld.edu.au.
What Can We Offer Our Employees?
• Working Conditions within an Enterprise Agreement
• Opportunity to work within a beautiful, highly regarded Montessori setting
• Ongoing Professional Development opportunities including First Aid and CPR.
• Free onsite parking
• Employee Assistant Program
Join an authentic Montessori school community today!
