Position Title: Legal Administrative Officer
Team: Legal & Industrial Team (LIT) – Industrial Bargaining Unit (IBU)
Location: Melbourne
Reports To: Director – Legal & Industrial Team
Employment Type: Temporary – Full-time / Part-time considered
Contract Term: 12-month back-fill
Location: Melbourne, VIC
About the role
The Legal Administrative Officer provides important administrative support to the Industrial Bargaining Unit (IBU), helping deliver legal and industrial outcomes for members.
Working under the direction of Industrial Officers, and reporting to the Director, Legal & Industrial, the position contributes to the delivery of accurate, timely and well-organised administrative and legal support services that underpin strong outcomes for members.
The role is responsible for preparing and formatting correspondence and documents, including Fair Work Commission (FWC) applications and materials for legal proceedings, as well as coordinating meetings, teleconferences and processes that support member representation.
The role also involves liaising with a broad range of stakeholders, including members, delegates, elected officials and external organisations, to ensure a timely and responsive service. In addition, it provides general administrative support, including document management, filing, email coordination and assisting with compliance-related tasks.
To apply please review the position description and role responsibilities and prepare a 1-page Letter outlining your alignment with the role and a CV (3 Page max.) Please provide both documents as pdfs. Applications close Monday 1 June 2026 at 9.00AM
Key Areas of Responsibility
1. Preparation of Correspondence / Documents
- Prepare basic correspondence / documents, as required, including FWC Forms and
equivalent in other jurisdictions
- Format and edit correspondence/documents, as required, including FWC Forms and
equivalent in other jurisdictions
- Ensure all completed documentation is properly authorised prior to sending/lodging
- File and retrieve corporate documents, records and reports, including FWC applications.
- Proofread and minor editing of FWC and other applications/submissions
- Formatting and finalising documents for filing in legal proceedings
- Under supervision of Industrial Officers, provide administrative support to prepare
for legal proceedings (primarily FWC)
2. Meetings/legal proceedings
- Arrange use of meeting rooms, facilities, including equipment both in-house and outside, when requested.
- Organise teleconferences and online meetings, when required.
- Print/copy and prepare documents/materials/handouts as requested.
- Under supervision of Industrial Officers, provide administrative support to prepare for legal proceedings (primarily FWC).
3. Liaison with Members & Others
- Contact and liaise with members / delegates, as required.
- Answer telephone enquiries, when required.
- Attend meetings, as required.
- Liaise with Elected Officers on various items.
4. Administrative
- Provide all necessary word processing / administrative support including filing, photocopying, faxing, emailing, etc.
- Administrative tasks as directed by Industrial Officers.
- Send emails and distribute incoming emails in accordance with established procedures.
- Formatting and finalising documents for filing in legal proceedings.
- Assisting Compliance Coordinator with administrative functions as needed.
SELECTION CRITERIA
- Demonstrated commitment to trade unionism and commitment to actively supporting the vision, mission and strategic objectives of the Branch.
- Computer skills including MS Office Suite & ability to learn ASU specific applications.
- Fair written and oral communication skills and the ability to use communication and information systems and to communicate and liaise effectively and sensitively at all levels, both internally and externally.
- Ability to develop a high-level attention to detail, administrative and organisational skills.
- Completion of introductory courses, relevant to the position would be desirable.
- Workplace experience and on the job knowledge.
- A basic background in clerical and administration duties.
SKILLS AND ATTRIBUTES
- Ability to perform work within specified timelines.
- The capacity to develop the ability to appropriately and sensitively deal with confidential information.
- An understanding of and commitment to the principles of organised labour and unionism.
- Ability to adjust work practices to meet the needs of the union and its members.
- Have knowledge or ability to learn and use competently programs currently in use by the branch and any further programs that may be installed in the future.
- Data entry skills, and prepared to become multi skilled across a range of administration functions in general.
- Fair written and oral communication skills and a sound knowledge of computers, including the ability to use basic Word and Excel.
- Customer service skills with members, employers and the general public.
About Us
The ASU is one of Australia’s largest and most progressive unions, advocating for fairness, equity, and dignity in the workplace. Our Victorian and Tasmanian Branch is deeply committed to supporting members, building strong workplace representation, and driving campaigns that improve working lives.
The ASU is an organising union that protects and improves our members’ working lives. Our union is growing, using strategies to bring workers together to collectively stand to improve wages and conditions. Delegate development is central to everything we do as we see this as fundamental to continuing to grow and build power as a union.
Your Impact
As part of a union committed to building power across our industries, we seek passionate and dedicated individuals to join our team. Ideal applicants will bring enthusiasm for ASU’s values and a strong commitment to advancing the rights and conditions of ASU members and all workers across the movement.
Why Join Us?
- Meaningful work that makes a real difference in people’s lives.
- Supportive team culture with mentoring and professional development.
- Flexible work arrangements and travel opportunities.
- Union values of equity, inclusion, and solidarity.
FURTHER INFORMATION:
Please email, Scott Shepherd Director Legal & Industrial Team, sshepherd@asuvictas.com.au
Applications close Monday 1 June 2026 at 9.00AM
We strongly encourage applications from Aboriginal and Torres Strait Islander people, women, people with disabilities, LGBTIQ+ people, and people from culturally and linguistically diverse backgrounds.
