Domestic Program Grants Officer
ASHM is a not-for-profit organisation seeking an experienced Grants Finance Officer – Domestic
Programs to support our domestic portfolio through high-quality financial management, reporting, and compliance of grant-funded projects.
About you
The Domestic Grants Finance Officer plays a vital role in strengthening financial stewardship and
accountability across ASHM’s domestic program portfolio. Working closely with the Senior Finance and Compliance Manager and Program teams, this position supports the effective delivery of grant-funded initiatives through accurate financial management, partner engagement, and compliance oversight.
We’re looking for someone who:
- takes a proactive, hands-on approach to problem solving and process improvement
- is confident managing multiple priorities and deadlines in a fast-paced environment
- builds strong, collaborative relationships with internal and external stakeholders
Location: Sydney
Employment Status: Fixed Term
Salary: $80K to $85K
About ASHM Health
ASHM is a peak professional body representing healthcare professionals working in HIV, BBVs, and sexual and reproductive health. We partner without prejudice, working collaboratively to
develop workforce capacity and strengthen health systems to uphold the dignity and rights of people facing stigma and barriers to care.
An independent community of practice, ASHM is a trusted organisation and accredited charity that develops resources and guidelines, delivers training, runs conferences, and advocates passionately for the needs of our members and communities.
Our members and supporters are health workers, community organisers, policy makers, health promoters, medical students, professionals, and specialists – all united to eliminate harm from
these diseases, improve wellbeing and to protect our diverse communities.
Benefits of working at ASHM Health
- Competitive not-for-profit benefits including salary packaging, novated leasing, and FBT concessions
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Extra leave: two additional paid days off over the December holiday period
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Flexibility: hybrid work model (2 days in office, 3 days’ work from home)
- Parental leave and an Employee Assistance Program supporting balance and wellbeing
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Purpose-driven culture: we value ethics, integrity, and social impact in everything we do
Key Responsibilities
Grant Accounting & Donor Fund Management
- Support the financial management of grant-funded projects, ensuring compliance with funding agreements and internal policies
- Assist in establishing, maintaining, and monitoring project budgets in collaboration with Program and Contract Managers
- Track income and expenditure, ensuring accurate coding and alignment to approved budgets
- Monitor actual vs budget performance and prepare variance analysis
- Support grant acquittals and donor financial reporting within required timeframes
- Assist with reconciliations, including investigation of unspent or legacy balances
Financial Reporting & Audit Support
- Prepare accurate and timely financial reports for internal and external stakeholders
- Maintain clear, auditable financial records and documentation
- Support internal and external audits, including donor audits and accreditation processes
Compliance & Risk Management
- Ensure financial activities comply with funding agreements, Australian legislation, and organisational policies
- Support identification and mitigation of financial risks
- Monitor updates to funding and healthcare regulatory requirements
Forecasting & Project Control
- Assist with project forecasting, budgeting, and cash flow monitoring
- Identify trends in underspend, overspend, and emerging financial risk.
Cross-Functional Collaboration
- Provide financial guidance and support to Program and Contract Managers
- Liaise with internal and external stakeholders on financial queries
- Participate in meetings and contribute to effective grant management practices
- Deliver basic financial guidance or training to staff as required
Forecasting & Project Control
- Assist with project forecasting, budgeting, and cash flow monitoring
- Identify trends in underspend, overspend, and financial risk
Process Improvement
- Contribute to continuous improvement of grant accounting processes and controls
- Support enhancements to systems and reporting tools
Qualifications and Experience
Essential:
- Tertiary qualification in Accounting, Finance, or a related discipline
- 3 to 5 years’ experience in grant, project, or operational accounting
- Experience preparing financial reports for government, donor, or not-for-profit environments
- Strong understanding of budgeting, forecasting, and financial reporting
- Proficiency in financial systems and Microsoft Excel
Desirable
- Experience in the not-for-profit or health sector
- Familiarity with Australian healthcare funding environments
Skills and Abilities
- Strong attention to detail and reconciliation skills
- Ability to interpret funding agreements and donor requirements
- Excellent written and verbal communication skills
- Strong stakeholder engagement and relationship management capability
- Ability to manage multiple priorities and deadlines in a fast-paced environment
- High level of integrity, professionalism, and discretion
Eligibility
This role is open to Australian citizens, permanent residents or applicants with valid work right.
How to Apply
Please submit your resume and cover letter via application link. We look forward to hearing from you!
ASHM Health is an equal employment opportunity employer
We celebrate diversity and are committed to creating an inclusive environment for all employees. We particularly encourage applications from Aboriginal and/or Torres Strait Islander peoples, individuals from culturally and linguistically diverse backgrounds, and people with disabilities.
At ASHM, we are committed to building a diverse and inclusive workplace that reflects the communities we serve. As a leading organisation representing health professionals in HIV, viral hepatitis, and sexual and reproductive health across Australia and New Zealand, we prioritise
cultural safety and responsiveness in all we do. We are also dedicated to our
Reconciliation journey.
If you’re interested in this role but feel your
experience doesn’t align perfectly with the job description, we encourage you to apply or reach out. You may be the right fit for this or other roles at ASHM.
At ASHM, we are dedicated to fostering an inclusive and equitable workplace as part of our Reconciliation Action Plan. During job application, we include an optional question on Aboriginal or Torres Strait Islander identity to support our inclusion goals. Your response is confidential and won’t impact your application.
ASHM Commitments
ASHM Health is a Child Safe organisation. Candidates are required to abide by ASHM’s policies, including the code of conduct, child protection, prevention of sexual exploitation, abuse and harassment and fraud (PSEAH) and corruption management.
Pre-Employment Checks
Candidates will be required to complete pre-employment checks, including a Police check and counter-terrorism check.
We take pride in the diversity of our people and encourage applications from individuals of all backgrounds, including Aboriginal and Torres Strait Islander peoples, people with disabilities, people from diverse cultural and linguistic backgrounds, LGBTQIA+ individuals, candidates of all ages, and individuals of any or no religious beliefs.
Need Support?
If you require support during the recruitment process, please reach out to pc@ashm.org.au
