Finance Officer
This position provides comprehensive finance support across accounts payable, financial accounting, compliance, and operational services. The role supports accurate financial processing, assists with month‑end and reporting requirements, maintains compliance and documentation standards, and contributes to efficient finance operations while also delivering general administrative and reception
support as required.
About AMDA Foundation Limited:
We are an Australian not-for-profit corporation established to promote the development of aviation and Australia’s industrial, manufacturing and information/communications technology resources in the fields of aviation, aerospace, maritime, defence and security.
We achieve these goals by delivering Australia’s most prominent and respected world-class biennial industry expositions as platforms for interaction between industry, defence, government and academia.
About the role:
This position is a permanent, full-time role.
Key Responsibilities:
Accounts Payable Processing & Administration
- Processing supplier invoices, including correct coding to cost centres and projects and adherence to Delegations
- Weekly EFT payment runs, including foreign currency transactions
- Corporate credit card reconciliation and coding
- Managing supplier inquiries and support
- Maintaining FBT spreadsheets for company vehicles and employee‑related expenses
- Managing Eftsure processes including supplier onboarding, verification, and payment review
- Maintaining accurate AP records, documentation, and internal controls
Financial Accounting Support & Month-End Assistance
- Processing month‑end journals
- Preparing balance sheet reconciliations
- Assisting with cash‑flow requirements
- Supporting monthly, quarterly, and end‑of‑year financial compliance and reporting
- Assisting with year‑end audit requirements
Tax, Compliance & Regulatory Support
- Preparing data and supporting documentation for BAS returns
- Liaising with accountant for pre‑lodgement review
- Assisting with FBT and other tax obligations as required
- Supporting regulatory compliance requirements across finance
- Maintaining accurate financial documentation to meet compliance and audit standards
Systems, Processes & Continuous Improvement
- Creating and maintaining finance procedures and documentation
- Contributing to process improvements and operational efficiency initiatives
- Supporting financial system administration and data accuracy
- Participating in ad‑hoc projects to support Finance and organisational improvements
Business & Operational Support
- Providing practical finance support to operational teams
- Assisting the Accounting Manager and CFO with tasks, reporting, and analysis as required
- Supporting cross‑team collaboration and internal queries
- Handles finance‑related phone enquiries courteously, providing support, guidance, or redirection to ensure timely resolution of customer and internal queries.
Office & Administrative Operations Management
- General office management duties including cleaning staff/contractor coordination, office equipment and maintenance issues
- Day‑to‑day office operations and resource coordination
- Facilities, supplies, contractor and vendor liaison
- Support general administrative activities as needed
General
- Any other reasonable tasks as requested by management
Key Selection Criteria:
- Ability to plan, prioritise, and manage workload to meet deadlines, with a proactive approach to identifying tasks early.
- Strong attention to detail and accuracy, with the capacity to manage multiple tasks while maintaining high‑quality financial documentation.
- Effective written and verbal communication skills, with the ability to respond professionally to finance enquiries, suppliers, staff, and external stakeholders.
- Experience in accounts payable, financial processing, or a similar finance role, with sound knowledge of accounting principles and compliance requirements.
- Confident use of accounting/ERP systems (Microsoft Dynamics 365 Business Central advantageous), Microsoft Excel, Word, and related applications.
- Demonstrated ability to work independently, take initiative, apply sound judgement, and solve problems constructively.
- Ability to follow established procedures while contributing to process and documentation improvements.
- Capacity to support finance functions including month‑end tasks, tax and compliance support (BAS/FBT), supplier verification, reconciliations, and general financial administration.
- Ability to provide reliable administrative support, maintain organised office systems, and coordinate effectively with contractors,
suppliers, and internal teams
This job description sets out key elements of the role, but it is not intended to be comprehensive and does not constitute a contractual document.
To apply:
Please click on the “apply” option below and follow the Seek prompts. We ask that you submit a copy of your resume and cover letter, as part of your application. Please note: Only shortlisted candidates will be contacted directly.
If you require additional information regarding this position, please contact Jade Farrow for a confidential discussion on 0419 175 323.
Applications close Friday 22 May 2026.
