About Act for Peace
Act for Peace is a movement-driven organisation that works through with locally led partners combining advocacy, ecumenism and public engagement in Australia and internationally to prevent and respond to displacement while building the conditions for peace with justice.
We envision a world where people are not forced from their homes by conflict, environmental stress and crisis, and where those who are displaced can rebuild their lives with dignity, safety, and hope.
Finance and Administration Assitant
- Role: Fixed-term, part-time (3 days a week)
- Department: Operations
- Reports to: Chief Operating Officer
- Location: Sydney, NSW (minimum 1 day per week in office)
Operations team
The Operations team exists to enable the organisation to deliver on its whole‑of‑organisation strategy by providing trusted, effective and efficient business services. The Team supports mission delivery by ensuring that core business‑as‑usual (BAU) functions are compliant, integrated, efficient and continuously improving, while also driving strategic initiatives that strengthen organisational capability over time. The Operations Team has responsibility across Finance, Human Resources, Administration, Facilities Management, Information Technology, Compliance, Governance, Reporting and Risk Management. The Team works closely with leaders, staff and external partners to provide expert advice, practical support and fit‑for‑purpose systems.
Key responsibilities include:
Finance Support:
- Download and save weekly BPAY transaction records and bank deposit reports for the Fundraising Team.
- Monitor the finance inbox for accounts payable invoices and distribute for approval.
- Enter approved AP invoices into Greentree (GT) and retain all supporting documentation.
- Prepare and process local supplier payments, including EFT batch payments and BPAY.
- Prepare and process international accounts payable payments via StoneX, including manual payment batch processing in GT.
- Issue GT-generated payment remittances to suppliers and distribute StoneX payment confirmations.
- Download and process business credit card statements and individual staff transactions.
- Reconcile quarterly Kent Street Property expenditure reports and prepare AR invoices for co-owners.
- Assist with bank reconciliations, including donation and fundraising accounts.
- Assist with collating financial records for internal and external audits.
Administrative and Office Support:
- Assist with maintaining office supplies, stationery and amenities for the Sydney office.
- Support organisation and storage of organisational files and records.
- Maintain a tidy, welcoming and professional office environment, including meeting rooms, kitchen and storage areas.
- Assist the Operations Manager with office improvements and updates.
- Coordinate with building management and service providers for maintenance and repairs.
- Provide travel and accommodation support for the CEO, Leadership Team and Directors.
- Provide general administrative support and undertake other ad hoc tasks as required.
Team Contribution:
- Work collaboratively with the Operations Team and broader organisation.
- Demonstrate initiative, accountability and a service-oriented approach.
- Act consistently with Act for Peace values and organisational culture.
Skills, Qualifications and Experience
- Experience in an administrative, finance support or accounts payable role
- High level of accuracy and attention to detail
- Experience using accounting or ERP systems (e.g. Greentree)
- Proficiency in Microsoft Office, particularly Excel and Outlook
- Strong organisational and time-management skills
- Strong communication skills and ability to work collaboratively
- Eligibility to work in Australia
- Ability to work at least one day per week from the Sydney office
- Commitment to the values, policies and codes of conduct of Act for Peace
What we can offer you
- Join a team that truly celebrates inclusivity, diversity, and a sense of community with a mission for peace.
- Salary packaging benefits available as a Public Benevolent Institution (PBI), helping you increase your take-home pay through tax-effective options.
- Salary from A$74,000 pa (pro-rata) plus superannuation depending on experience.
