Finance and Administration Assistant

Finance Support

· Download and save weekly BPAY transaction records and bank deposit reports for the Fundraising Team.

· Monitor the finance inbox for accounts payable invoices and distribute for approval.

·  Enter approved AP invoices into Greentree (GT) and retain all supporting documentation.

· Prepare and process local supplier payments, including EFT batch payments and BPAY.

· Prepare and process international accounts payable payments via StoneX, including manual payment batch processing in GT.

· Issue GT-generated payment remittances to suppliers and distribute StoneX payment confirmations.

· Download and process business credit card statements and individual staff transactions.

· Reconcile quarterly Kent Street Property expenditure reports and prepare AR invoices for co-owners.

· Assist with bank reconciliations, including donation and fundraising accounts.

· Assist with collating financial records for internal and external audits.

Administrative and Office Support

· Assist with maintaining office supplies, stationery and amenities for the Sydney office.

·  Support organisation and storage of organisational files and records.

· Maintain a tidy, welcoming and professional office environment, including meeting rooms, kitchen and storage areas.

·  Assist the Operations Manager with office improvements and updates.

· Coordinate with building management and service providers for maintenance and repairs.

· Provide travel and accommodation support for the CEO, Leadership Team and Directors.

· Provide general administrative support and undertake other ad hoc tasks as required.

Team Contribution

· Work collaboratively with the Operations Team and broader organisation.

· Demonstrate initiative, accountability and a service-oriented approach.

· Act consistently with Act for Peace values and organisational culture.