Tender Coordinator

The ACLE Team is growing and we’re on the lookout for a Tender Coordinator to join us! This exciting opportunity offers the chance to take ownership of the end-to-end tender process from preparation and coordination through to submission. Working closely with the Pre-Contracts Manager and a range of internal teams, you’ll play a key role in delivering high-quality, compliant, and compelling tender submissions that meet client requirements and reflect ACLE’s commitment to excellence.

Key Responsibilities:

• Collaborate with the Pre Contracts Manager to identify potential tender opportunities in the solar, BESS & substation industries.
• Coordinate with cross-functional teams, including estimating, engineering, finance, legal, and project management, to gather the necessary information for tender submissions.
• Assist with the management to complete the tender process, including reviewing tender documents, creating timelines, assigning responsibilities, and ensuring adherence to submission deadlines.
• Develop a deep understanding of client needs and tailor tender proposals to address their specific requirements and concerns.
• Prepare and organize all supporting documentation, including technical specifications, cost estimates, project plans, and company credentials.
• Review and edit written content to ensure clarity, coherence, and consistency in messaging.
• Collaborate with graphic designers and visual content creators to enhance the visual appeal of tender submissions.
• Create and maintain a repository of standard tender content, ensuring consistency and accuracy across submissions.
• Research and analyse competitor tenders to identify trends, best practices, and areas for differentiation.
• Support negotiations with clients during the tender evaluation process, addressing queries and providing clarifications as needed.
• Contribute to the continuous improvement of the tendering process by identifying bottlenecks and suggesting process enhancements.
• Assist in developing and maintaining relationships with clients and stakeholders involved in the tendering process.
• Provide timely updates to the Pre Contracts Manager and management regarding the status of ongoing tenders.
• Collaborate with the legal team to ensure compliance with contractual and legal requirements in tender submissions.
• Stay updated on industry best practices for tender preparation, incorporating improvements into the tendering process.

What will you bring to this role?

• Proven experience in coordinating and preparing tender proposals, preferably in the renewable energy or construction industry.
• Strong organisational skills and attention to detail to manage multiple tenders simultaneously.
• Excellent written and verbal communication skills to effectively convey complex information in a clear and concise manner.
• Proficiency in using Microsoft Office suite and document management tools.
• Ability to work under pressure and meet tight deadlines.
• Experience in interpreting technical specifications and integrating them into tender documents – advantageous
• Familiarity with solar farm technologies and project requirements – advantageous

Why join ACLE?

If you’re looking for a role where your expertise makes a genuine impact, you’ll find it here. We’re driving some of the country’s most ambitious solar and battery energy storage projects, delivering innovative solutions that help power a cleaner, more sustainable future.

Our team is at the forefront of large-scale renewable energy development, from expansive solar farms to cutting-edge battery systems. We value professionals who bring both skill and insight people who thrive on collaboration, anticipate challenges before they arise, and make meaningful contributions from day one.