Executive Officer – Expression of Interest

About the Role

We are seeking an experienced and highly organised Executive Officer to provide high-level executive, communication and coordination support to the CEO and Executive/Director team. This role is central to supporting executive operations, preparing high-quality written materials, coordinating key activities and ensuring effective engagement with government and sector stakeholders.

The Executive Officer plays a critical role in supporting executive readiness, coordinating ministerial and stakeholder communications, preparing briefings and reports, and ensuring the Executive Team is well prepared for strategic meetings and engagements.

Aboriginal and Torres Strait Islander applicants are strongly encouraged to apply.

Responsibilities

• Provide high-level administrative and coordination support to the CEO and Executive/Director team.
• Manage diaries, meetings, travel arrangements and executive priorities.
• Coordinate Executive and Board meetings, including agendas, briefing packs, minutes and follow-up actions.
• Draft, review and coordinate high-level written materials including briefings, reports, correspondence and presentations.
• Prepare ministerial and government communications, ensuring quality, professionalism and alignment with organisational messaging.
• Support Directors to prepare for meetings and strategic engagements through key messages, speaking notes and background briefings.
• Assist in coordinating strategic projects, events and organisational priorities across the Executive Team.
• Prepare reports and documentation to support informed decision-making and organisational governance.
• Liaise with government agencies, community organisations and key stakeholders to support collaboration and effective communication.
• Maintain confidentiality and provide responsive administrative support in a fast-paced executive environment.

Qualifications and Experience

• Relevant qualifications in Business Administration, Communications or a related field (desirable).
• Demonstrated experience supporting senior executives in a complex and fast-paced environment.
• Experience preparing high-level written communications, briefings, reports and executive correspondence.

Skills, Knowledge and Experience

• Exceptional written and verbal communication skills with strong attention to detail.
• Proven ability to prepare professional documents for senior stakeholders, including government and sector partners.
• Strong organisational and time management skills with the ability to manage multiple priorities.
• Experience coordinating executive meetings, governance processes and stakeholder engagement activities.
• Advanced proficiency in Microsoft Office and document preparation.
• Strong initiative, sound judgement and problem-solving capability.
• High level professionalism, discretion and ability to manage confidential information.
• Excellent interpersonal skills and the ability to build effective working relationships.
• Commitment to the values and mission of Aboriginal community-controlled organisations.

How to Apply

Interested candidates are invited to apply by clicking the “Apply Now” button below. Please submit your resume and a cover letter outlining your suitability for the role. Please reach out to hr@ahmrc.org.au if you have any questions.