The Opportunity
We’re seeking a detail-oriented and proactive Project Coordinator to join our dynamic Conference Operations Team. In this role, you’ll play a pivotal part in supporting the successful planning and delivery of conferences and events that inspire connection and deliver exceptional experiences for our clients.
You’ll be hands-on with event logistics, administration, and client engagement, ensuring every detail is executed to perfection. This is a full-time position available in Brisbane, Sydney, Melbourne, or Perth, with flexible working arrangements to support work-life balance.
What You’ll Be Doing
Managing administration activities such as updating databases, sourcing quotes, drafting project plans, and event schedules Building strong client relationships to foster loyalty and repeat business Preparing meeting agendas and action notes for client meetings Supporting the development and implementation of conference strategies to maximise delegate engagement Compiling project reports and assisting with budget tracking Researching new suppliers, venues, and industry trends to enhance event delivery Collaborating with internal teams to drive continuous improvementActing as venue liaison to ensure seamless communication and delivery of services What You’ll Bring
Minimum 2 years’ experience in an event management support role Strong organisational and time management skills with the ability to meet deadlines Excellent interpersonal and communication skills High attention to detail and accuracy Ability to use initiative and work collaboratively in a fast-paced environment Proficiency in MS Office; experience with EventsAIR, Salesforce, or similar platforms is desirableWhy Join Arinex?
Be part of a passionate, innovative team delivering world-class events Work in a supportive, people-first culture that values growth and collaboration Enjoy flexible work arrangements and opportunities for travel Access ongoing professional development and career progression In return, we offer the chance for you to work with a talented team, in a dynamic working environment, where you’ll have the opportunity to enhance your skills and your career with an industry leader.
Benefits of working at Arinex:
Flexible working arrangements Monthly and annual staff excellence awards IATA airline membership benefits (after 6 months) Industry rates for travel, accommodation, and experiences Paid volunteer time and wellbeing support through EAP Internal promotion and cross-division development opportunities Ready to Make an Impact?
Apply now with your cover letter and resume. Remuneration will be negotiated based on experience. Let’s create something extraordinary — together.
About Arinex
Founded in 1973, Arinex stands as Australasia’s leading event marketing company, dedicated to transforming ideas into impactful experiences that forge genuine connections and inspire meaningful action. Our approach is digital-first, powered by innovative in-house technology, bold creativity and operational precision. This allows us to deliver strategic, audience-centric solutions that not only achieve immediate results but also create a lasting impact for our clients.
From orchestrating global summits to curating memorable destination incentives and executing seamless corporate events, our future-focused methodology integrates cutting-edge technology, compelling storytelling, and unparalleled operational excellence. We pride ourselves on being more than just event partners; we are architects of connection, driven by a vision to shape the future of event marketing through precision, innovation, and connection.
Proud of our Australasian heritage, we deeply respect and embrace the cultures and values of Australia’s First Peoples and Aotearoa, New Zealand Māori. This local understanding is amplified by our expansive global reach, strengthened through strategic partnerships with leading international organisations such as the International Congress and Convention Association (ICCA), the INCON global partnership of Professional Conference Organisers, and the International Association of Professional Conference Organisers (IAPCO).
