360 Early Education is seeking an experienced Facilities Administrator to join our team on a part-time basis. This role supports the Approved Provider and Nominated Supervisor and is integral to ensuring the smooth administration, facilities coordination, and CCS & fee management across services.
The position plays a key role in supporting families, maintaining compliance, and ensuring operational excellence within a high-quality early childhood education environment.
Why You’ll Love Working with Us:
-
Leadership development: Join a group of dedicated teachers that have been leading our 360 Services for 16 years. Support and training provided on excellence in leadership.
-
Innovative Environment: Every day is different! Our partnerships with major learning institutions, the Australian Museum, swim schools, bush schools, and community businesses make each day enriching and exciting.
-
Professional Growth: We offer generous non-contact time for professional development and programming, plus a comprehensive professional development platform.
-
Supportive Team: Work alongside managers with extensive sector experience and additional educators in each room to ensure uninterrupted release time.
Who We’re Looking For?
- Experience in administration within early childhood or a similar regulated environment
- Strong CCS and childcare fee management knowledge
- High attention to detail and organisational skills
- Professional communication skills and a family-focused approach
- Ability to work collaboratively and independently
Skills & Traits:
- Experience or training in Administration
- Current First Aid, Anaphylaxis and Emergency Asthma Management
- Valid Working With Children Check / Working With Vulnerable People Check
Your Key Responsibilities:
Administration & Service Support
- Act as a welcoming first point of contact for families, staff, and visitors
- Ensure efficient and effective service administration
- Build and maintain strong, professional relationships with families and staff
- Support enrolment, orientation, and transition processes
- Manage front-of-house duties including phone, door, and PIN code administration
- Maintain privacy and confidentiality at all times
CCS & Fees
- Point of contact for fee information for new and existing families
- Manage Child Care Subsidy (CCS), including estimates and checks
- Support access to additional funding and subsidies, including ACCS and grant documentation
- Complete fortnightly billing of families across all services
- Manage debt collection processes
- Maintain records of families with special fee and bond arrangements (payment plans)
- Issue fortnightly statements to families
- Run ad hoc reports as required
- Manage consumable and shopping orders (Woolworths, Coles, Ikea, Big W and online retailers)
- Maintain accurate record management in line with Appendix 2.3a Record Keeping and Archiving Schedule
Facilities, WHS & Operations
- Coordinate maintenance, contractors, inspections, and equipment servicing
- Maintain maintenance registers and ensure WHS compliance
- Support QA2 and QA3 requirements
- Coordinate fleet, signage, medication, and inspection management
- Support environmental sustainability initiatives
Systems & Compliance
- Use organisational systems including Xplor, Employment Hero, Teams, Safety Culture and Device Management
- Work within the National Quality Framework, National Regulations and National Quality Standard
- Adhere to all organisational policies, procedures, and child safe principles
Check Us Out:
Check out Media coverage of:
Our best practice Health and Safety initiatives Technology drives stronger success in compliance and the health and safety of children
https://education.nsw.gov.au/early-childhood-education/leadership/news/explore—develop-north-ryde
Our charitable work with the imagination library
https://www.cela.org.au/publications/amplify!-blog/june-2021/connecting-with-families-dolly-partons-library
Our partnerships with university programs such as Kids N’ Traffic Safe Transport Toolkit – Kids and Traffic
https://kidsandtraffic.mq.edu.au/resources/safe-transport-toolkit/
Other Articles
https://360earlyeducation.com.au/for-parents/blog-for-families/
www.360earlyeducation.com.au
