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Built for the complexity HR managers deal with daily
HR professionals manage some of the most important and time-sensitive workflows in the business. Employment Hero digitises everyday administrative tasks and coordinates compliance, freeing HR teams up to focus on strategic people initiatives.
What’s adding complexity to your HR operations?
PAIN POINT #1
Too much manual admin is pulling focus from higher-value HR work
HR managers and professionals are often stuck in repetitive admin, updating employee records, chasing forms, answering routine questions and moving information between disconnected systems. When core people processes rely on manual work, it takes time away from supporting leaders, improving employee experience and driving strategic initiatives.
✦ EMPLOYMENT HERO
Employment Hero enables staff to upload their own details, submit leave and access payslips through a self-service app, which instantly updates the system and cuts routine HR queries out of your day entirely.
PAIN POINT #2
Compliance obligations are harder to manage when information lives in different places
From contracts and policy acknowledgements to leave records, payroll inputs and employee documentation, HR teams are responsible for keeping critical information accurate and up to date. When records are spread across folders, inboxes, spreadsheets and separate systems, it becomes harder to maintain oversight and easier for things to slip through the cracks.
✦ EMPLOYMENT HERO
Employment Hero centralises employee records and key HR workflows in one place, helping teams maintain clearer documentation, stronger audit trails and better visibility across compliance-related tasks.
PAIN POINT #3
Onboarding and employee changes create constant follow-up
HR teams are often managing a steady stream of new starters, internal changes, contract updates and offboarding tasks, all while trying to keep the employee experience consistent. When these workflows are handled manually, delays, missed steps and duplicated effort can quickly build up, especially across growing teams or multiple business units.
✦ EMPLOYMENT HERO
Employment Hero streamlines onboarding and employee lifecycle workflows with digital documentation, structured processes and one source of truth for employee data, helping HR teams stay organised as the business evolves.
Ready to leave manual HR admin behind?
A single digital hub for all your employee documentation
HR teams juggle contracts, policies, onboarding forms and compliance documentation that often sit scattered across inboxes, shared drives and disconnected platforms. Employment Hero brings all your HR documentation and employee data into one secure platform, so records stay current, easy to find and far quicker to manage.
Automated workflows to handle routine employee updates
Updating employee details, processing leave changes and answering routine questions can swallow a huge portion of the HR day. Employment Hero streamlines these everyday workflows with connected, automated processes, freeing your team to focus on the strategic work that adds real value.
Unified HR and payroll data for instant workforce visibility
Senior HR leaders need a clear view of headcount, employee records and workforce changes, yet that clarity slips away when information is spread across multiple systems. Employment Hero unifies your HR, payroll and workforce data in one place, giving you the real-time visibility to make confident decisions and spot risks early.
Secure, audit-ready governance across your entire workforce
As organisations scale, staying on top of policy acknowledgements, employee documentation and changing employment obligations gets more difficult across fragmented systems. Employment Hero centralises your records and key workforce processes with built-in audit trails and granular permissions, helping you strengthen governance and stay audit-ready as you grow.
How one business built a stronger HR foundation for growth
VDI Australia
Manufacturing | Bus and coach solutions provider | Australia
THE CHALLENGE
VDI Australia is a fast-growing, family-owned national business with more than 120 employees across the country. As the company expanded, it needed to rebuild its HR function from the ground up with more consistent, scalable processes that could support growth without losing the family-first values at the heart of the business. Before Employment Hero, the business lacked the centralised systems needed to create visibility, accountability and consistency across recruitment, performance management and employee documentation.
“Employment Hero enables us to uphold consistency and maintain stability to ensure equal standards for everyone, regardless of how much we grow.”
— Jennifer Mulligan, CHRO, VDI Australia
OUTCOMES
Achieved 100% digital performance history, improving accountability
Increased recruitment visibility across sites, leadership and the board
Built stronger cross-skilling and workforce resilience across departments
Staying compliant as an HR team
HR managers carry some of the most important compliance responsibilities in the business. Between Fair Work obligations, accurate employee records, policy acknowledgements, leave and termination documentation and changing super requirements, even small gaps can create real risk. Employment Hero helps HR teams stay on top of these obligations with centralised records, more consistent workflows and clearer visibility across the employee lifecycle.
Fair Work and the NES
Meeting obligations across every employee
HR teams need to apply the National Employment Standards consistently across entitlements like leave, hours and notice periods, even as the workforce grows and changes. Employment Hero helps keep employee records, entitlements and supporting data connected in one place, so it’s easier to maintain consistency and apply obligations correctly.
Super reform
Payday super: 1 July 2026
Super will need to be paid on every payday, not quarterly. Employment Hero’s payroll engine is being updated to calculate and remit super on each pay run, including for part-time, casual and shift-based clinical staff.
Leave and termination records
Documenting key moments in the employee lifecycle
Leave balances, approvals and termination details all need to be recorded accurately and stored securely. Employment Hero connects leave management, employee records and offboarding workflows, helping HR teams capture the right information consistently and keep documentation clear from start to finish.
Migration Act
Right to Work and Visa compliance
Under the Migration Act, Australian employers are legally required to verify that all non-citizen staff have a lawful right to work in Australia before they start. Employment Hero integrates directly with the Department of Home Affairs’ VEVO database to verify an employee’s working rights instantly during digital onboarding. It continues to run checks in the background, automatically flagging visa status updates, work hour restrictions, or upcoming expiry dates.
Employment Hero works alongside the tools your studio already runs on
Xero
Payroll figures sync to Xero automatically after every pay run, no double entry, no manual reconciliation at period end.
MYOB
For businesses running MYOB, Employment Hero connects directly, keeping payroll and accounts aligned without additional admin.
QuickBooks Online
If you use QuickBooks, payroll data flows across automatically so your business’s finances stay current.
Related resources to help you get started
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Read more: Superannuation changes 2025: What businesses should knowSuperannuation changes 2025: What businesses should know
Check out all the 2025 changes to super in Australia and how they will affect employers.
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Read more: Sexual harassment prevention plan for Queensland employersSexual harassment prevention plan for Queensland employers
Queensland employers are now required to have a sexual harassment prevention plan. Learn more here.
Frequently asked questions
The platform achieves consistency by combining employee self-service with automated data syncing. Instead of HR manually re-typing information from paper forms or emails, employees input and update their own details directly via the app.
Yes. The platform replaces manual data entry and constant chasing with automated workflows and employee self-service. Instead of HR printing contracts, tracking down physical forms, or manually monitoring milestone dates, the system handles these tasks using pre-set conditional triggers.
The platform automatically transforms daily transactional data into live analytics and reporting dashboards. Because your HR files, rosters, and payroll share a single, live database, every leave request approved or salary adjustment made, updates your corporate reporting instantly.
The platform replaces manual tracking with mandatory digital sign-offs and automated, time-stamped audit trails. When you issue an employment contract or roll out a new workplace policy, the system pushes the documentation directly to the employee’s mobile app for an electronic signature.
Yes. Employment Hero is SOC 2 certified and includes granular permissions to help ensure access to employee information is appropriately controlled. Audit trails also help support accountability and visibility when managing sensitive workforce data.
Focus on your people. We’ll help simplify the admin
Employment Hero gives HR managers the tools to manage day-to-day people operations more efficiently, so they can spend less time on manual processes and more time supporting employees, guiding managers and driving better outcomes across the business.
