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Run your studio with smarter employment solutions
From personal trainers to front desk staff, Employment Hero takes the admin out of rostering, payroll and compliance so you can focus on delivering results for your members.
What’s really holding your fitness studio back?
PAIN POINT #1
A complex mix of employment types across one roster
Fitness studios typically employ a combination of full-time managers, part-time instructors, casual personal trainers and contractors. Each has different entitlements, obligations and pay arrangements. Managing them all in a single cohesive system is harder than it sounds.
✦ EMPLOYMENT HERO
One platform manages all your employment types. Whether someone is a salaried studio manager, a casual group fitness instructor or a contracted PT, Employment Hero applies the right rules automatically.
PAIN POINT #2
Rostering around peak and off-peak class schedules
Early morning, lunchtime, evening and weekend classes create a complex rostering puzzle. Getting the right instructors scheduled to the right classes while managing availability, qualifications and labour costs is a daily challenge for studio operators.
✦ EMPLOYMENT HERO
Build and manage rosters around your class timetable with full visibility of instructor availability, qualifications and shift costs. Staff receive notifications instantly via the app and can swap shifts with manager approval.
PAIN POINT #3
Award interpretation and contractor misclassification risk
Fitness industry employees can fall under the Fitness Industry Award 2020, while others operate as independent contractors. The line between employee and contractor is one of the most scrutinised in Australian employment law and getting it wrong creates significant liability.
✦ EMPLOYMENT HERO
Employment Hero automates award interpretation under the Fitness Industry Award 2020 for your employed staff and helps you maintain clear records that distinguish employee and contractor arrangements.
Still running your studio on spreadsheets? See how we help
Onboarding that gets new instructors client-ready fast
New instructors can complete contracts, upload certifications, acknowledge studio policies and provide tax and super details before their first class. Studio managers are notified the moment everything is done, so there’s no chasing and no delays before someone can start taking bookings.
Automated Fitness Industry Award interpretation
For employed instructors and front desk staff under the Fitness Industry Award 2020, Employment Hero applies the correct pay rates, allowances and entitlements automatically. Weekend penalty rates and overtime thresholds are calculated without manual input, so your pay runs are accurate every cycle.
Certification and licence tracking
Fitness instructors need current first aid, CPR and exercise science qualifications to work. Employment Hero stores all certifications centrally, tracks expiry dates and sends automated reminders before anything lapses, so your studio is always covered.
AI Recruitment to find qualified instructors faster
Finding instructors with the right qualifications, availability and cultural fit takes time studios don’t always have. Employment Hero’s AI Recruitment Agent scores and shortlists candidates automatically, so you spend less time reviewing applications and more time interviewing the right people.
How one F45 franchise owner built employment foundations from day one
F45 Training Belmont
Fitness | Belmont, Western Australia
THE CHALLENGE
As a franchise owner without the budget for a dedicated HR manager, Aaron Yeak knew employment compliance and admin couldn’t be an afterthought. Managing coaches across multiple awards including the Fitness, Cleaners and Admin awards, staying on top of Fair Work updates manually wasn’t sustainable for a small studio operation. Employment Hero gave Aaron a platform that handled award interpretation automatically and freed him up to focus on what he does best, being present on the floor with his members and coaches.
“If you’re not spending all your time on compliance and paperwork, you can do the simple things like talking and engaging with your staff. If you’re like me and like being connected, Employment Hero is for you.”
— Aaron Yeak, Owner, F45 Training Belmont
OUTCOMES
Award interpretation across Fitness, Cleaners and Admin awards managed automatically
Onboarding and induction processes digitised to reflect the studio’s values from day one
Compliance confidence without the cost of a dedicated HR resource
Staying compliant in the fitness industry
Fitness studios operate in a complex employment environment, managing employed staff, contractors and a certification-heavy workforce. Employment Hero handles the compliance load so you can focus on your members.
Award coverage
Fitness Industry Award 2020
Employed instructors, personal trainers and front desk staff at fitness studios are generally covered by the Fitness Industry Award 2020. It includes classification levels, penalty rates for early morning, evening and weekend shifts and specific allowances. Employment Hero automates interpretation and application for every employee under the Award, so pay is always accurate.
Record Compliance
Certification and registration tracking
Fitness professionals must hold current qualifications, first aid certificates and insurance to work legally. Employment Hero stores and tracks all certifications with automated renewal reminders, so nothing lapses between audit cycles.
Fair Work
Employee vs contractor obligations
The distinction between employed instructors and independent contractors is closely scrutinised in the fitness industry. Misclassification creates significant back-pay and penalty exposure. Employment Hero helps you maintain the correct employment records for each arrangement and flags obligations as they arise.
Payday Reform
Payday super: 1 July 2026
Super will need to be paid on every payday, not quarterly. Employment Hero’s payroll engine is being updated to calculate and remit super contributions on each pay run, no manual reconciliation required, even across multi-centre operations.
Employment Hero works alongside the tools your studio already runs on
Xero
Payroll figures sync to Xero automatically after every pay run, no double entry, no manual reconciliation at month end.
MYOB
If your studio or group already uses MYOB, Employment Hero connects directly, keeping accounts and payroll aligned.
QuickBooks Online
For studios running QuickBooks, payroll data flows across automatically so your books stay current without manual exports.
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Frequently asked questions
Yes. Employment Hero automates award interpretation under the Fitness Industry Award 2020, applying the correct classification, pay rates and allowances for each employed instructor or staff member. Early morning, evening and weekend penalty rates are calculated automatically on every pay run.
Employment Hero manages your employed workforce compliantly, with the correct entitlements, records and Award obligations applied automatically. For contractors, the platform helps you maintain clear records that support the distinction between employment arrangements, which is particularly important given Fair Work scrutiny in the fitness industry.
All qualifications, first aid certificates, CPR and insurance details can be stored centrally in Employment Hero for each team member. The platform tracks expiry dates and sends automated reminders before renewals are due, so you have full visibility across your team without manual checking.
Yes. You can build and manage rosters across all your locations and class timetables from a single platform. Managers can view availability, qualifications and coverage in one place and staff receive instant shift notifications through the app.
With Employment Hero, a new instructor can receive their contract, upload certifications, complete studio inductions and be payroll-ready before their first class. Most studio operators find the full digital onboarding process takes less than an hour per person.
Run your studio. We'll handle the employment side
Employment Hero gives fitness studios the compliance confidence, payroll accuracy and people tools to grow without the admin holding them back.
