Office & People Coordinator
Tuesday to Friday | 4 days, 30 hours per week (could become full time in future)
Salary $62,000 to $67,000 (pro rata)
Tradewind Australia is seeking a reliable and organised Office & People Coordinator to support our People & Culture and Marketing teams while ensuring the day-to-day operations of our Melbourne office run smoothly.
This role suits someone who enjoys a mix of structured administration, practical office coordination and supporting teams behind the scenes.
About Us
Tradewind Australia is a leading recruitment agency partnering with education, social services and corporate organisations to source exceptional talent. Our business is values driven, people focused and committed to delivering high quality service across every touchpoint.
The Opportunity
Reporting to the Director of People and Culture, this role sits at the operational heart of the business. It blends P&C administration, employee lifecycle coordination, office management, compliance tracking, marketing and event support, and front of house leadership.
You will play a pivotal role in ensuring our office runs efficiently, our people processes are executed with excellence, and every employee, candidate and visitor experiences a professional and welcoming environment.
This is ideal for someone seeking meaningful responsibility within a structured corporate setting while enjoying a condensed four day work week.
Why This Role Stands Out
- Four day work week, Tuesday to Friday
- Broad exposure across People and Culture, Marketing/Event planning, operations and corporate administration
- Opportunity to collaborate across multiple business functions
- Professional CBD location
- Clear scope for professional development and project involvement
- Values driven organisation committed to internal culture and growth
Key Responsibilities
- People administration – Prepare onboarding documentation and coordinate inductions
- Maintain HRIS systems and employee records
- Track probation reviews, appraisals and development conversations
- Support engagement surveys, compliance audits and policy reviews
- Maintain templates, policies and internal documentation
- Prepare workforce reporting including starters, leavers and compliance summaries
Office and Front of House Coordination
- Be the first point of contact for visitors, creating a professional and welcoming environment
- Maintain presentation of shared spaces and office supplies
- Coordinate deliveries, facilities management and vendor relationships
- Support WHS register maintenance and compliance documentation
- Prepare onboarding kits and coordinate desk setups
Compliance and Records Management
- Support monthly compliance audits including Working with Children Checks, visa tracking and mandatory training
- Maintain internal registers relating to contracts, leave and safety compliance
- Ensure confidentiality and data integrity across all documentation
Employee Experience and Events
- Coordinate internal events, cultural celebrations and volunteering initiatives
- Support wellbeing initiatives and staff engagement activities
- Assist with event logistics including bookings, payments and run sheets
- Collaborate with Marketing on internal and external materials
What You Bring
- Strong communication and organisational capability
- High attention to detail and systems accuracy
- Professional confidence handling sensitive information
- Ability to manage multiple priorities in a fast paced environment
- Proficiency in Microsoft Office and familiarity with HRIS systems
- A proactive, solutions focused mindset
- Alignment to Tradewind’s values and a commitment to positive culture
- Comfortable managing both administrative and practical office tasks, from compliance tracking and documentation through to maintaining shared spaces and office supplies.
Desirable Experience
- Experience in a Coordinator or Administrator role
- Qualification in Human Resources, Business or related discipline
- Building/Office management
- Exposure to employment legislation or recruitment sector compliance
- Experience supporting onboarding, contracts and employee lifecycle processes
This position is well suited to someone seeking an all rounder corporate role where structure meets variety, and where your contribution directly influences the employee experience and operational excellence of the business.
If you are ready to step into a role that offers both ownership and balance, we welcome your application.
