Be our Aviation Administrator who keeps our pilots, crews, and lifesaving missions moving seamlessly!
Surf Life Saving Queensland’s Aviation division plays a critical role in coastal surveillance, emergency response, and community engagement — and we’re looking for a highly organised, proactive Aviation Administrator to help keep this vital operation running smoothly. This position is based at our Carrara Hangar on the Gold Coast.
Why SLSQ?
- Contribute to an organisation that saves lives!
- Increase your take home pay with Salary Packaging
- Paid parental leave available
- Membership to Fitness Passport
- Employee assistance program EAP for health and wellbeing
- Onsite parking
What You’ll Do:
- Act as first point of contact for visitors and clients, managing communications, administrative tasks, and create a positive impression of SLSQ Aviation.
- Professionally managing incoming calls, including emergency calls, Westpac Lifesaver Rescue Helicopter Service (WLRHS) email account and calendar.
- Monitor radio communications.
- Liaise with key stakeholders and coordinate logistics for school landings, community engagements, demonstrations, visits, and events.
- Processing invoices, purchase orders, and credit card reconciliations.
- Maintaining operational databases, documentation, flight records, and reporting requirements.
- Maintaining aviation records in the aviation management system (Air Maestro) ensuring compliance with internal and regulatory requirements.
- Preparing statistical reports for SLSQ, SLSA, Westpac and QPS.
- Managing meeting administration including drafting agendas, taking minutes, and tracking actions. Some meetings are held outside normal business hours.
- Supporting onboarding, training coordination, uniform and equipment procurement.
- Managing vehicle usage logs, airside registrations, and driver licensing.
- Coordinating travel, appointments, conferences, and events.
- Coordinate cleaning and maintenance of all SLSQ Aviation bases.
- Assisting with marketing and communications, including social media content and Westpac reporting.
- Provide support to General Manager Aviation and Chief Pilot.
About You:
- This role requires someone who can work independently, take initiative, be resilient and accountable for outcomes.
- Ability to remain calm and professional when handling urgent or emergency calls
- Working with children blue card (or the ability to obtain).
- Current drivers license.
- Strong organisational and time-management skills.
- Excellent communication and interpersonal skills.
- Confidence using social media tools and MS Office programs.
- Ability to work autonomously and adapt to changing operational needs.
- High attention to detail and professionalism.
- A knack for problem solving and multitasking.
- Typing speed of 50+ wpm.
- Experience in an aviation environment is an advantage.
- Experience in a community-based or emergency services organisation (desirable).
- Understanding of Surf Life Saving Queensland or a similar community-based organisation (desirable).
Surf Life Saving Queensland (SLSQ) is a vibrant organisation dedicated to saving lives and promoting beach safety across Queensland. Established in 1930, SLSQ supports over 36,000 members across 57 surf lifesaving clubs. With more than 600 employees, SLSQ delivers lifesaving services, community education, surf sports, and training programs that engage over 462,000 people.
Surf Life Saving Queensland (SLSQ) is committed to creating a fair, inclusive, and representative organisation. We welcome applicants from all backgrounds, including women, Aboriginal and Torres Strait Islander peoples, culturally and linguistically diverse individuals, people who identify as LGBTQIA+ and people with disability. If you need assistance or adjustments to fully participate in the application process, please submit this form – https://form.jotform.com/252088501136856.
If you’re a proactive administrator who thrives in a fast-paced operational environment, we’d love to hear from you!
